Position Summary
To support research administration activities by ensuring the financial and
administrative integrity of the institutional research program, including
compliance with internal and external requirements.
Essential Duties
Serves as content expert for regulations, policies and systems impacting
sponsored research for the institution and the Grants and Contracts Analysts
and Associates in the office. Responds to inquiries from Principal
Investigators and Grants Management Specialists and assists with
problem-solving.
Responsible for preparing and performing the federal LOC draw down and
maintaining a consistent and timely reimbursement of grant expenditures.
Reviews externally sponsored research applications for compliance with sponsor
requirements and National Jewish Health policies. Ensures regulatory reviews
and institutional approvals are in place. Evaluates proposed budget for
consistency and reasonability. Works with Principal Investigator and staff to
ensure timely submission.
Prepares and reviews the preparation of various reports required by granting
agencies or management including researching, compiling and analyzing data.
Completes monthly Fund 20 general ledger close. Prepares related reports and
ensure quality of data. Assists with Single Audit and makes proactive
recommendations to processes to maintain low-risk audit standards
Performs information retrieval from external/mainframe databases for
internal distribution.
Leads implementation and maintains expertise in systems supporting research
administration including eRACommons, Cayuse and PeopleSoft. Serves as a
resource to other users. Makes recommendations as to policies and procedures
which enhance the effectiveness of such systems.
Provides grants oversight duties for assigned departments/Principal
Investigators Investigators including regulatory compliance, review and
reporting of expenditures, analysis of allowable costs, adjusting journal
entries and close out phase.
Trains the Grants and Contracts Analysts and Associates on the team and acts
as expert on internal and external procedures and policies.
Establishes restricted fund accounts in accordance with award statements,
grantor policies and departmental procedures.
Determines compliance risk of collaborators and recommend monitoring plans,
if necessary. Negotiates and issues subcontracts under externally sponsored
research projects.
Serves as back up to Research Administration Manager by approving proposals,
grant reports and journal entries.
Maintains employee confidentiality and any other confidential information that
is obtained during the performance of the job.
Competencies
Accountability: Accepts full responsibility for self and contribution as a
team member; displays honesty and truthfulness; confronts problems
quickly; displays a strong commitment to organizational success and inspires
others to commit to goals; demonstrates a commitment to National Jewish
Health.
Business Acumen: Using economic, financial, market, and industry data
to understand and improve business results; using one's understanding of
major business functions, industry trends, and own organization's
position to contribute to effective business strategies and tactics.
Collaboration/Teamwork: Cooperates with others to accomplish common
goals; works with employees within and across his/her department to
achieve shared goals; treats others with dignity and respect and maintains a
friendly demeanor; values the contributions of others.
Customer Focus: Ensuring that the customer perspective is a driving force
behind business decisions and activities; crafting and implementing service
practices that meet customers' and own organization's needs.
Peer Relationships: Interacts with others in a constructive, positive,
and respectful manner, regardless of individual differences. Assists team
members or co-workers in achieving personal goals and completing ssignments.
Supervisory or Managerial Responsibility
None
Travel
None
Core Values
Be available to work as scheduled and report to work on time.
Be willing to accept supervision and work well with others.
Be well groomed, appropriately for your role and wear ID Badge visibly.
Be in compliance with all departmental and institutional policies, the
Employee Handbook, Code of Conduct and completes NetLearning by due date
annually.
Fosters an inclusive workplace where diversity and individual differences are
valued and leveraged to achieve the vision and mission of the institution.
Adheres to safe working practices and at all times follows all institutional
and departmental safety policies and procedures.
Wears appropriate PPE as outlined by the infection control policies and
procedures.
Demonstrates compliance with all state, federal and all other regulatory
agency requirements.
Minimum Qualifications
Education: Bachelor's degree in Business Administration, Accounting or
related field required.
Work Experience: A minimum of five (5) years of recent research and
financial administration experience ideally in an academic, research or
governmental organization required.
Special Training, Certification or Licensure: None
Salary Range: $80,000 - $100,000