This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/12847198
Executive Assistant
As the Executive Assistant you will need to be well-organized, have
great time management skills and be able to act with limited
supervision. To be successful you must have a pleasant personality and
the ability to deal with multiple tasks in a timely and effective
manner. Stress management skills are essential for this position. The
primary duty of the Executive Assistant is to perform a variety of
administrative tasks and provide administrative support to the MaiCo
Plant Manager.
Duties:
Work directly with the Plant Manager to support all aspects of his daily
work routine.
Maintain the Plant Managers calendar, including scheduling meetings,
appointments, speaking engagements, and travel arrangements.
Serve as a liaison between the Plant Manager, MaiCo Industry staff and
the public. This includes receiving and screening the Plant Managers
phone calls and visitors, answering a variety of questions with tact and
diplomacy, taking messages, and directing calls appropriately for
resolution.
Serve as a liaison between the Plant Manager and the Ellsworth
Correctional Facility and KDHE.
Coordinate work with other MaiCo Industries staff as needed; play a key
role in the coordination of staff efforts both within and outside the
company.
Assist the Plant Manager in the development of presentations and white
papers for internal and external audiences.
Assist with the companies HR needs and act as a liaison between the PKM
HR staff and MaiCo.
Determine priority of matters of attention for the Plant Manager;
redirect matters to staff to handle, or handle matters personally, as
appropriate.
Keep the Plant Manager advised of time-sensitive and priority issues,
ensuring appropriate follow-up.
Assist the Maintenance Department in the acquisition of needed parts.
Routinely perform a wide variety of support duties.
Handle printing, faxing, mail/overnight packages, copying, filing, and
email/messages.
Sort and triage mail; maintain e-mail and other address directories.
Compose and prepare letters relating to routine correspondence for the
Plant Managers signature.
Schedule departmental meetings; assist in the preparation and
distribution of meeting agendas and materials.
Transcribe source material, prepare documents, reports, tables and
charts; distribute as appropriate.