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UPMC Admin Assistant - Senior in Erie, Pennsylvania

Description

UPMC Hamot is currently hiring an Administrative Assistant - Senior to join their team! This position will help to support the Education department Monday through Friday dayshift.

Purpose:

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

Responsibilities:

  • Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).

  • Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).

  • Plans conferences for department and department head.

  • Under general direction, provides varied administrative support to a department or group of professionals.

  • May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.

  • Develops reports for executive or department. Analyzes complex information requests and determines complex trends.

  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

  • Provide career and college entrance information and coordinate day-to-day operations and schedule activities, programs and speakers. Obtain, organize, file and display guidance materials. Plan, organize, develop and implement career events and publ

Qualifications

High school diploma or equivalent 5 years experience in an increasingly responsible administrative support role

Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software Ability to use applicable MS Suite productsAdvanced knowledge of business processes and proceduresWorking knowledge of accounting and financial principles and functionsAbility to analyze dataAbility to use discretion and independent judgment

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

REQNUMBER: 305861204

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