Shire AP Supervisor in Exton, Pennsylvania

Primary Duties

The Accounts Payable Supervisor will be responsible for directing and coordinating all aspects of vendor invoice processing and vendor payment functions for Global Business Services (GBS). In addition, a significant portion of this role will be utilized to ensure SOX compliance while obtaining maximum efficiency and effectiveness in our processes.

Responsibilities

  • 30% Oversee the day-to-day activity of the Accounts Payable group. Provide necessary supervision, guidance and mentoring to accounts payable staff. Ensure annual career development plans are prepared. Oversee the preparation of the year-end IRS Form 1099’s for all non-incorporated payees for review by the Tax Department. Assist Manager with month-end, quarter-end and year-end closing procedures and reporting schedules. Ensure sensitive and confidential information is handled appropriately.

  • 25% Will have regular and on-going interaction with employees at all levels as well as outside suppliers. Maintain sufficient records to support expenses and payments to vendors. Coordinate payment timetables through communication to functional business managers and accounts payable staff. Review and approve new vendors in the accounts payable system. Work with the Supplier Registration team for any questions regarding duplicate vendors and general vendor questions. Monitor all recurring rent and tax payments to vendors. Monitor and assure all past due invoices are approved and processed.

  • 25% Assist in developing policies and procedures that support Shire’s business objectives and ensure the effective and efficient processing of financial information to support Shire’s global growth. Act as a financial information resource and be a proactive business partner supporting all of Shire’s operations. Ensure compliance with all federal, state and local statutory and government reporting requirements.

  • 20% Perform special projects as required.

Education and Experience Requirements

  • BA / BS Degree in Accounting, Finance or related field.

  • Experience in service-oriented or regulated industries is desired.

  • Experience with SAP and/or JD Edwards would be a plus

  • Minimum of 5 years’ experience with at least 2 years of management / supervisory experience

Key Skills, Abilities, and Competencies

  • Must have demonstrated analytical skills and the ability to translate numbers and processes into meaningful conclusions and action plans.

  • Outstanding people management skills are needed in this role. Must have the ability to encourage, develop and coach a staff of 7-10 well-trained individuals performing both clerical and processing duties.

  • Excellent communication and interpersonal skills are needed. Must have the ability to interact with peers as well as senior management throughout the Company; building relationships will be a key success factor for this position.

  • Another key success factor will be the ability to handle ambiguity and to deal effectively with a constantly changing environment.

  • A demonstrated customer service focus will be critical for this position. This is a service organization and that will require the highest commitment to understanding customer needs and meeting/exceeding their expectations.

  • The incumbent should be high-energy, creative and enthusiastic.

Complexity and Problem Solving

  • Good knowledge of the various systems used by Shire for Procure to Pay and Accounts Payable

  • Dealing with changes to the Delegation of Authority matrix, on an ad hoc but also a “wholesale” basis

Internal and External Contacts

  • All of PA based GBS and Dublin based GBS

  • All internal colleagues involved in the process to procure and pay for goods and services at Shire

  • Internal business users related to AP & Procure to Pay

  • External vendors

  • Others as arising from ad hoc tasks assigned

Other Job Requirements

  • Occasional travel to other Shire locations may be required.

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire is an Equal Opportunity Employer committed to a diverse workforce. Shire will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

EEO is the Law - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

EEO is the Law – Supplement - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf

Pay Transparency Policy - https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Reasonable Accommodations

Shire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.