Takeda Pharmaceutical Company Ltd. PO Processing and Vendor Management Coordinator in Exton, Pennsylvania

Primary Duties:

To ensure that the conversion of purchase requisitions to SAP purchase orders, and the addition of vendors to Takeda’s systems is completed in a compliant, efficient and effective way, delivering good customer service to the business.

Responsibilities:

40%

PO Processes

  • Review Supplier Relationship Management (SRM) purchase requisitions for completeness and compliance with the Procure to Pay policy. Includes reviewing back up documentation, bid waivers, currency, alignment of back up documentation to requisition and clarity of description.

  • Liaise with business and Sourcing team as applicable to follow up on purchase requisitions failing to meet required standards with a view to efficient resolution of issues.

  • Work with requisitioners to ensure change orders and other updates to purchase orders (POs) are completed accurately and efficiently.

  • Maintain all appropriate back up documentation associated with each PO as required.

  • Contribute to internal training and provide support to requisitioners across the business on vendor creation and amendment, purchase requisitioning (SRM usage), and other procurement processes.

  • Ensure compliance to all Takeda and Procure to Pay specific policies relevant to the performance of the role, maintain records as specified, and support and participate in internal and external process audits as required.

40%

Supplier Registration Processes

  • Contribute to the administration of the Lavante Supplier Management System.

  • Perform control and review processes within Lavante to ensure that all new vendors are appropriately checked and reviewed.

  • Oversee and ensure the quality of interface of information between SMS and SAP.

  • Contribute to internal training and provide support to users across the business on vendor creation and Lavante usage.

  • Ensure compliance to all Takeda and Procure to Pay specific policies relevant to the performance of the role, maintain records as specified, and support and participate in internal and external process audits as required.

  • Ensure foreign vendors are properly compliant with W-8 requirements.

20%

Client/Internal Relations

  • Build and maintain good working relationships with other departments and personnel across the business, associates in the Sourcing and Finance teams and outside suppliers.

  • Be a strong advocate and subject matter expert in the end-to-end Procure to Pay process relating to indirect goods and services.

  • Participate in the development of process and training materials and assist in delivery of training to the business.

  • Participate in projects, and process improvement initiatives as required.

Education and Experience Requirements:

  • Experience of purchase order processing and/or supplier maintenance activities in a multinational environment

  • Demonstrated ability to work as part of a cross functional team

  • Excellent Microsoft Office skills

  • Experience in delivering or supporting training in a group environment desirable

  • SAP / SRM experience desirable

  • Supplier Management System experience desirable

  • 2 or 4 year college degree preferred

Key Skills, Abilities, and Competencies:

  • Strong communication and interpersonal skills necessary for daily interaction with the business at all levels across the organization.

  • Excellent organizational skills, ability to work independently and manage conflicting demands and appropriately prioritize.

  • Ability to solve problems and think creatively – capacity to provide pragmatic solutions and have the drive to implement ideas through to a successful conclusion.

  • Demonstrate a strong customer service focus – have a good understanding of customer needs and show a desire to meet/exceed expectations.

  • Ability to achieve results through influence and persuasion.

  • Excellent attention to detail.

  • Ability to handle change effectively and deal with ambiguity.

  • Good analytical skills

  • Strong ability to handle all types of personalities in daily interactions

Internal and External Contacts:

  • Works closely with the Global Procurement and Accounts Payable teams in resolving issues and questions around the Procure to Pay process.

  • Interacts with the business to resolve requisition and PO issues and training on the Procure to Pay process, along with Supplier Registration system activities.

Other Job Requirements:

  • Travel to other Takeda sites may be required to assist with the delivery of Procure to Pay training.

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

EEO is the Law - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

EEO is the Law – Supplement - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCPEEOSupplementFinalJRFQA508c.pdf

Pay Transparency Policy - https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Reasonable Accommodations

Shire, a wholly-owned subsidiary of Takeda, is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

Takeda is an industry-leading, global pharmaceutical company with an unwavering dedication to putting patients at the center of everything we do. We live our values of Takeda-ism – Integrity, Fairness, Honesty, and Perseverance – and are united by our mission to strive towards Better Health and a Brighter Future for people worldwide through leading innovation in medicine. Here, everyone matters and you will be a vital contributor to our inspiring, bold mission. At Takeda, you will make an impact on people’s lives – including your own.