Accountant III - Financial Services (Grade 18) General Statement of
Duties and Responsibilities: Prepares payments and controls expenses by
receiving, processing, verifying and reconciling invoices. Receive and
process invoices. Record invoices and supporting documents in Banner.
Prepare invoices for approval and payment. Verify expenditures and
confirm receiving records are complete, obtain departmental approvals
and confirm fund sources in preparation of invoice payments. Work with
Procurement regarding PO\'s, ACH, W-9\'s and vendor address/remit
updates necessary for invoice processing. Obtain information concerning
materials, supplies, equipment and services by contacting vendors,
departments and material managements. Respond to inquiries. Research and
resolve invoice discrepancies by communicating with departments,
procurement, materials management and vendors. Responsible for
coordinating with Procurement in order to process payments in MMARS and
the corresponding Banner entries. Review and assess current processing
practices for efficiencies. Suggest and implement strategies for more
efficient operations. Perform data analysis and reconciliations using
intermediate and advanced levels of Excel. Maintain prepaid schedules
throughout the fiscal year. Review and reconcile at fiscal year-end.
Generate JV\'s for the quarterly prepaid postings. Develop and update
documentation of processes and procedures. Provide training to
departments across campus. Support the 1099 tax documents process.
Generate and review the vendor list quarterly. Reconcile credit card
activity; communicate with departments and employees regarding necessary
documentation and other reconciliation detail requirements. Responsible
for completing procedures necessary to finalize the year end closing
process. Responsible for back-up of various accounting functions as
needed. Provide assistance and advise students, staff, and vendors to
ensure compliance with established Financial Services policies and
procedures. Assist other staff members with tasks and projects as
assigned. Perform other duties as assigned. Requirements: Qualifications
Required at Hire: High School diploma required. 1-2 years accounts
payable or general accounting experience or an associate\'s degree in
accounting preferred. Knowledge of generally accepted accounts payable
procedures. Accuracy and attention to detail. Proficient with data entry
and records management. Ability to learn and follow specific guidelines,
policies and procedures when performing work. Strong computer knowledge
and advanced working knowledge of Word, Excel, Adobe Acrobat and Google
Suite. Ability to gather information and provide resolution using
electronic or verbal communication with individuals and vendors and
reviewing invoices and supporting documentation. Ability to maintain
harmonious working relationships with the public and members of the
university community. Ability to work in a fast-paced environment and
adjust to changes in deadlines and/or priorities. Ability to follow
written and oral instruction. Ability to set priorities and work
independently to complete assigned tasks. Ability to exercise sound
judgment. Ability to perform duties with or without reasonable
accommodation. Must be able to satisfactorily pass a check conducted by
the Criminal History Systems Board (CORI), a SORI, and a completed
background check satisfactory to the university. Qualifications Acquired
on Job: Knowledge of the laws, rules, regulations, procedures and
policies governing the state and local invoicing systems. Knowledge of
Banner software. Knowledge of MMARS - Massachusetts Management
Accounting and Reporting System. Additional Information: This is a
full-time, benefited, non-exempt position. The position is governed by
the AFSCME/1067, Council 93 Collective Bargaining Agreement. The
agreement outlines the grade and step compensation model with an annual
salary o \$59,960.94