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Summary About the Position: Manage calendar of appointments and daily schedule of the Commandant/Director. Exercise complete control which includes determining if the meeting or person(s) warrant time on the calendar and deconflicts competing requirements. Makes recommendations to the Commandant/Director for activities on the calendar. Responds to unannounced time requirements including telephone calls and visitors not scheduled. Responsibilities Coordinates closely with members of the Command Group to establish, improve upon and provided continuity of office operations. Participates in planning, directing, and coordination of procedural and administrative functions of the Director. Exercise considerable tact and diplomacy in screening callers to determine if the business can be internally or tasked to other departments. Maintain suspense for all official and social invitation addressed to the Commandant and, informing him of potential conflicts and the appropriateness of his involvement. Receive and review incoming mail directed to the Commanding Commandant, and follows through on all administrative requirements. Take notes during meetings/conferences and transfers into memorandum, minutes and/or letters as requested by the Commandant or the representative of the Commandant, assuming responsibility for all administrative requirements. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. 10-Point Other Veterans’ Rating 30 Percent or More Disabled Veterans 5-Point Veterans' Preference Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes serving as liaison for senior leadership and various offices of higher echelons to disseminate, compile and prepare responses to requests for information; perform routine administrative task such as screening calls, providing administrative guidance, ascertaining visitors and mail; utilizing appropriate protocol to arrange meetings, conferences, and travel arrange and utilizing computer software to prepare documents, reports, correspondence. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-08). Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Attention to Detail Clerical Oral Communication Technical Competence Written Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-08). Education Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. This is a(n) 51 Career Field position. You may claim military spouse preference (MSP). Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.