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POSITION: HR Designee/Project CoordinatorDEPARTMENT: Administration REPORTS TO: General ManagerFLSA STATUS: Non-Exempt
Essential Duties and Responsibilities
Human Resources Support:
Follows ASM Global Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resources functions. Maintains compliance with state regulations concerning employment.
Administers various Human Resources plans and procedures for all facility personnel.
Performs recruitment activities. Writes and places advertisements. Recruits, interviews, tests, and selects employees to fill vacant positions. Plans and conducts new employee orientations.
Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
Coordinates training or trains Managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment.
Coordinates training or trains employees in ASM Global Customer Service Training.
Advises management in appropriate resolution of employee relations issues. Advises the corporate office of
EEOC complaints and other employee relations problems.
Responds to inquiries regarding policies, procedures, and programs.
Administers performance review and salary administration program.
Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for facility.
Investigates accidents and prepares reports for insurance carrier.
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
Project Coordination:
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Director or Manager.
Assist in planning, implementation, and execution of office-related projects
Coordinate project timelines, resources and tasks as assigned by General Manager
Monitor project timelines and provide regular updates to General Manager
Identify potential issues and proactively address them to keep projects on track
Facilitate communication among team members, departments, and management.
Document meeting minutes, action items and decisions for reference and follow-up.
Provide administrative support to General Manager, including managing calendars, arranging travel, and preparing materials.
Assist in preparation of reports, presentations and other deliverables.
Handle inquiries and requests related to assigned projects in timely and professional manner.
Collaborate with team members to implement best practices and standardized procedures.
Perform other duties and responsibilities as assigned by General Manager.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High School Diploma or G.E.D required. Bachelor’s Degree in Business Administration/Human Resources related field preferred.
Two years related administrative or HR experience
Skills and Abilities
Ability to use all office equipment.
Ability to type a minimum of 50 words per minute.
Ability to prioritize tasks and handle multiple assignments at once.
Ability to function well in a high-paced and at times stressful environment.
Good communication, problem solving and organizational skills.
Excellent customer service skills and public relations skills.
Excellent time management skills with a proven ability to meet deadlines.
Computer Knowledge
To perform this job successfully, an individual must be proficient in Microsoft Word, Excel, and PowerPoint with the ability to learn new or updated software as needed.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.
Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.