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OPS Secretary/ Receptionist
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=530812&lJobSourceTypeID=796&sLanguage=en-us) Job no: 530812
Work type: Staff Part-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 11270300 - RE-ACCELERATE
Classification Title:
OPS Secretary/ Receptionist
Job Description:
Reception: Must be courteous, professional, and helpful to clients, visitors and building staff.
Duties include, but are not limited to:
Greet and assist visitors, internal personnel and clients in a helpful, professional and courteous
manner
Answer multiple lines, route calls, and take messages
Receive and assist The Hub visitors in contacting facility clients for appointments and meetings
Provide support for loading dock (note heavy lifting is not required)
Approve conference room bookings
Receive and log incoming UPS and FedEx packages not delivered to Hub tenants
Contact appropriate clients and assure they sign the log when they pick up deliveries
Performs other duties as assigned by supervisor
Security: This position is the first line of security for the facility. Professional assertiveness skills are
required.
Duties include, but are not limited to:
Issue visitor badges and visitor parking passes
Assure that all individuals entering the building display a Gator1 card or visitor badge
Monitor activities in the lobby area and entrance doors for any potentially hazardous or suspicious
behaviors
Operational duties
Maintain a clean, safe and orderly reception, clerical and kitchen work area
Prepare coffee throughout the shift; keep supplies of condiments fully stocked and available to The
Hub tenants
Performs other duties as assigned by supervisor
Assist with preparation and execution of various events held at The Hub
Other clerical or administrative duties as assigned.
Expected Salary:
$15/hr.
Minimum Requirements:
A high school diploma and two years of appropriate experience. Appropriate college coursework or
vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred Qualifications:
Ability to interact confidently and professionally in person and on the telephone
Ability to maintain a positive and courteous attitude at all times
Must be fully functional in a Microsoft Windows environment (Outlook, Word, Excel, Power Point,
and the internet) primarily for data entry and display design functions.
Ability to multi-task in a fast paced environment
Ability to prioritize assignments
Excellent verbal communication skills
Knowledge of commonly-used concepts, practices, and procedures within office/facilities
environment
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
A criminal background check is required.
This is not a remote work position, and it is located at 747 SW 2nd Avenue in Gainesville, FL.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position has been reposted. Previous applicants are still under consideration and need not reapply.
Health Assessment Required:No
Advertised: 09 Apr 2024 Eastern Daylight Time
Applications close: 30 Apr 2024 Eastern Daylight Time