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OPS Visitor Engagement Assistant
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=535283&lJobSourceTypeID=796&sLanguage=en-us) Job no: 535283
Work type: Temp Part-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 57808100 - HN-VISITOR ENGAGEMENT ADMIN
Classification Title:OPS Hourly Secretary/Clerk
Job Description:
The Visitor Engagement Assistant will play a key role in supporting daily operations, coordinating visitor engagement programs, managing administrative tasks, and overseeing volunteer-led visitor surveys. This position reports to Jody Green, Assistant to the Director & Special Projects Manager and supervises volunteers.
Part-time position (April – August 2025) with approximately 15-20 hours of work per week
Flexible schedule required, including select evenings and weekends based on museum events
Key Responsibilities
Produceweekly museum store sales reports
Track, manage, and reconcileexpenses for the Visitor Engagement budget
OrganizeArt After Dark programming, including securing caterers, vendors, supplies, and entertainment
Track and ensure timelypayments for Art After Dark expenses
Develop language formarketing materialsfor Visitor Engagement programs and departmental offerings
Recruit, onboard, and trainvolunteersto conduct visitor surveys
Assist with conducting thevisitor surveysas needed
Manage and submitvisitor survey data
Prepare and submitquarterly reports for the Harn National Council
Submitpurchase requestsandIT assistance requestson behalf of the department
Provide coverage for theEvent & Rental Coordinatoras needed
Submitmonthly department updatesfor the Harn Museum newsletter
Assist with recording and reportingattendance dataAdditional administrative support as needed
Additional Responsibilities
Financial Duties:Ability to analyze a budget, and comfort with financial processes from setting up vendors, purchasing goods and services, and budget reconciliation
Museum Store:Assist with store inventory as needed
Confidential Data Handling:Maintain secure handling of sensitive financial and visitor data
Expected Salary:
$14.00 per hour
Minimum Requirements:
High school diploma with some college coursework completed
Experience incustomer service
Proficiency inMicrosoft Office Suite(Word, Excel, Outlook)
Strong organizational skills with attention to detail
Ability to handle multiple tasks and meet deadlines
Strong emotional intelligence and flexibility in a fast-paced environment
Flexible schedule required, including select evenings and weekends based on museum needs.
Preferred Qualifications:
Preferred Qualifications
Experience withPoint-of-Sale (POS) systems
Familiarity withPeopleSoft
Excellent written and verbal communication skills
Ability to work effectively withmuseum staff, volunteers, and visitors
Special Instructions to Applicants:
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:"No"
Advertised: 21 Mar 2025 Eastern Daylight Time
Applications close: 04 Apr 2025 Eastern Daylight Time