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T and E Fabrication is now seeking an Administrative Assistant with construction billing and contracts experience to join our existing team. This individual will be hired as an administrative assistant and assume all relevant tasks for this position. Candidates for this position must be willing to optimize and develop bookkeeping and filing systems to improve efficiency, complete payroll and maintain accounts payable and receivable, as well as generating and sending reports as designated in a timely manner. Benefits are provided and will be discussed upon hire. Average pay for this position is between $18.00 - 24.00 hourly which will be commensurate with experience.
Administrative assistant responsibilities include but are not limited to:
Answer and direct phone calls
Familiar with standard AIA billing procedures
Maintain contact lists of vendors and contractors
Produce interoffice correspondence as needed
Prepare summaries and reports
Maintain and optimize the current filing system
Order office supplies as needed
Book travel arrangements as needed
Submit and reconcile expense reports
Provide general support to visitors and delivery staff as needed
Familiar with shop and construction environments
Handle bookkeeping on multiple projects
Prepare and monitor invoices
Maintain office equipment or contact repair or tech services
Contribute to team effort by improving efficiency and expense tracking
Carry out administrative duties such as filing, typing, copying, scanning, etc.
Bookkeeping
Write letters and emails on behalf of other office staff
Coordinate office procedures
Reply to email, telephone, or face-to-face inquiries
Resolve administrative problems
Receive, sort, and distribute the mail
Answer telephone calls and pass them on
Implement