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COUNTY OF BROWN Judicial Assistant - Circuit Courts in GREEN BAY, Wisconsin

JOB REQUIREMENTS: Judicial Assistant - Circuit Courts Job Summary Reporting to a Circuit Court Judge, the Judicial Assistant performs highly responsible, complex and confidential clerical and administrative assistance to the Circuit Court Commissioners. Serves as liaison between the Circuit Court Commissioners and callers and office visitors, including news media, attorneys, litigants, local, State and Federal officials and the general public; coordinates the day-to-day operations and functions of the Court. Essential Duties Types orders, correspondence and decisions; prepares reports, dispositions, memoranda, agendas, pre-trial worksheets, and notices. Composes and types correspondence and forms. Notarizes documents and processes confidential reports. Utilizes dictation equipment. Performs calendar management activities which includes scheduling court hearings, trials, conferences, legal appointments, meetings and activities of the commissioners; also conducts family scheduling conferences. Updates weekly calendar, which includes checking to ensure accuracy. Responsible for making sure the calendar is distributed to court staff, district attorney, etc. Creates and prints the commissioners' specific case calendars; coordinates vacations scheduled and arranges for coverage on scheduled and unscheduled time off. Contacts attorneys and relevant parties concerning court dates, appointments and cancellations; schedules security and Interpreters when needed. Organizes and maintains the commissioners' files and records. Performs receptionist duties including answering telephones, directing calls to the proper individuals, and providing information and service as requested to callers and people stopping in; deals directly with the public to provide information and answer inquiries. Assists pro se litigants. Opens and sorts the daily mail and other correspondence. Maintains inventory and orders office supplies. Coordinates the various processes and functions of the court. Performs related functions as assigned. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Knowledge, Skills & Abilities Knowledge of general office skills, practices, procedures and equipment. Knowledge of practices and procedures of the Court and law in general, and specifically family law. Knowledge of legal terminology. Knowledge of secretarial practices and procedures. Knowledge and ability to utilize a computer and the required software. Knowledge of LOGOS accounts payable program, KIDS tracking system for support payments, KRONOS timekeeping system and CCAP. Ability to effectively utilize a dictaphone to take and transcribe dictation. Ability to learn computerized records management. Ability to type at a minimum rate of 60 net words per minute. Ability to use computerized records management; verify status of cases and accuracy of records. Ability to communicate effectively both orally and in writing. Ability to independently answer inquiries and complaints effectively with tact and courtesy and resolve public relation problems as necessary. Ability to maintain high level of confidentiality, discretion and integrity. Ability to work independently on a variety of work assignments, exercise judgment and diplomacy, and prioritize duties with minimal supervision. Ability to work well under pressure and manage multiple tasks at a given time. Ability to maintain the department filing/records management system. *** Visit WWW.BROWNCOUNTYWI.GOV for a complete list of needed skills*** ***** APPLICATION INSTRUCTIONS: Apply Online: www.browncountywi.gov

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