At Shire, we are proud and grateful to employ military veterans and thank them for their contributions to our company and our country. See where your military experience can play a role at Shire by using our military skills translator job search tool below:
Position Summary
The Fiscal Assistant -- Accounts Payable compiles invoices, prepares disbursement vouchers, assigns account codes for input into the accounting system, and administers check runs. This position also prepares bank deposits and assists with the monthly reconciliation of various general ledger accounts.
Job Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Check Processing
• Reviews invoices for accuracy and reconciles discrepancies and problems
• Prepares disbursement vouchers and assigns account codes for input into the accounting system
• Processes checks and prepares them for signatures and mailing
• Monitors accounts payable to ensure that payments are up to date
• Maintain Vendors in accounting database and ensures W-9 information is on file
Other Accounting Duties
• Prepare bank deposits
• Reconcile various general ledger accounts monthly
• Reconcile petty cash
• Input journal entries into the accounting system
• Assist with the preparation of 1099 forms
Supervisory Responsibilities
Directly supervises 0 positions.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Associates degree in accounting preferred but not required. One to two years related experience; or equivalent combination of education and experience. Experience in nonprofit accounting preferred. Computer skills necessary include excel. Experience with Abila fund accounting software a plus.
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to author reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
The employee should have basic math skills that involve making calculations of amounts, sizes, or other measurements. Core concepts like addition, subtraction, multiplication, and division. Ability to interpret graphs.
Reasoning Ability
Ability to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Requirements
• Ability to effectively manage multiple priorities and projects simultaneously and ability to meet strict deadlines. Ability to identify and respond to shifting priorities.
• Must be a self-starter who can work within a team and fast-paced environment and handle various tasks with multiple deadlines. Must be very detail-oriented and work with minimal supervision.
• Excellent oral and written communication skills. Must possess excellent project management, organizational, and negotiation skills. Excellent customer service skills.
• Demonstrated sensitivity and ability to collaboratively work with individuals and groups from diverse populations and organizations. Ability to maintain a cooperative and professional demeanor with rape crisis centers, coalitions, agency staff/board, council members, vendors, consultants, allied professionals, and the general public. Must be able to foster positive working relationships with people and create an accessible environment.
• Must have proficiency with the technology necessary for the functions of the position, including Microsoft Office Suite, particularly Word, and Excel.
• Accept and abide by the mission and core values of Respect Together.
• Must complete a Pennsylvania rape crisis center sexual assaul victim counselor training, within the first year of employment.
• A Pennsylvania driver's license and vehicle are not required for this position.
Certificates, Licenses, Registrations
Not applicable.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, and talk and hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.