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Financial Coordinator and Program Assistant
The University of Southern Mississippi is currently accepting applications for the position of Financial Coordinator and Program Assistant.
Position Details
Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division Osher Lifelong Learning Institute
Position Type Staff
Employment Status Part Time
Grant Funded No
Posting Close Date Open until filled
Job Summary
The Financial Coordinator and Program Assistant provides administrative and clerical support for the Osher Lifelong Learning Institute (OLLI). S/he prepares and maintains all OLLI financial records and ensures compliance with all fiscal and other university policies in the execution of financial operations for OLLI. S/he also provides administrative support to the OLLI Director and all OLLI constituents in day-to-day operations.
Primary Duties and Responsibilities
Maintains and reconciles operating budget, including payroll, forecasts expenses, identifies discrepancies, makes budgetary recommendations to the Director, monitors Foundation funds including endowments, spending allocations, and annual giving. Exercises fiscal responsibility for the collection and deposit of fees.
Executes all purchase orders/procurement card transactions and receiving of goods, services, and reimbursement through the University and for various payments processed through the Foundation. Maintains files for reconciliation, statements, and receipts. Responsible for the purchase of commodities, equipment, repairs and contractual service activities. Serves as liaison to university units including Business Office, Controller, and Procurement and Contract Services.
Initiates and processes University forms including instructor time sheets, interdepartmental invoices, facility rental agreements, and travel forms. Assists Director with correspondence related to membership renewal fees and lapsed memberships, prepares materials for finance committee and other meetings.
Assists with scheduling and promoting of classes; interacts with new and current members to assist in membership recruitment and class registration; maintains and updates Hattiesburg membership, registration, and communication databases.
Assists with coordination, promotion, and execution of OLLI events, including art receptions, business meetings, recruitment and retention events, registration, training sessions, socials.
Performs other duties as assigned.
Minimum Qualifications
At least a high school diploma, and demonstrated experience in bookkeeping, customer service, and/or community-based education programs.
Knowledge, Skills & Abilities
Demonstrated communication, interpersonal, management, and technical skills; use of education registration software, Formstack and CampusCE, and financial software program Blackbaud; proficient use of Microsoft Office; and ability to be successful in a fast-paced environment.
Preferred Qualifications
Prefer candidates with some knowledge of Southern Miss financial processes, some college coursework or a bachelor’s degree with experience in preparing financial and other reports, marketing, customer service, and/or community-based education programs with constituencies 50 years of age or older.
About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 131 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others. USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu.
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.