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Johnson & Johnson is recruiting for a Sr. Administrative Assistant to join our Corporate Quality & Compliance located in Horsham, PA. Additional consideration will be given to candidates near our New Brunswick, NJ location.
Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges.
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.
At Johnson & Johnson, we all belong.
This is an exciting opportunity to support the VP of Compliance and the leadership team.
Job Responsibilities:
This position is generally varied, including complex administrative duties and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems.
Must have the ability to respond to shifting priorities.
Duties will include managing calendars, scheduling meetings, making complex domestic and international travel arrangements and managing expense reports.
The Senior Administrative Assistant may scan mail for the executive and highlight items for review or action.
May respond to routine correspondence under own signature or draft response for executives’ review on more complex correspondence.
Follows up on items delegated to others by executive.
Screens calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions.
Must have ability to make last-minute changes to calendar due to shifting priorities.
Must often make decisions without prior approval from assigned leaders.
Excellent collaboration and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
May determine methods and procedures on new assignments, and may provide guidance and direction to other personnel. Responsible for handling and maintaining confidential records or reports.
Supports the coordination of Leadership Team meetings, Town Halls, large ERC Team meetings and other staff and leadership activities for the VP & Leadership Team.
Consistently performs admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, organizational chart, DL’s and distribution management.
Qualifications
A high school diploma is required; College degree or equivalent of at least 1 year of advanced administrative education is preferred
A minimum of 6 years of intermediate to advanced administrative experience.
Prior experience at the Executive Assistant level is preferred.
Must have strong organizational skills.
Individual must be customer and employee focused, able to multi-task, and able to work under minimal supervision.
Must have strong computer skills working with Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.).
Must have excellent verbal and written communication skills, with exceptional interpersonal skills required.
Must be able to work in a team environment, prioritize workload, handle multiple tasks and pay strong attention to detail.
Ability to take a proactive approach and look for opportunities to provide additional support.
Expert skills in Outlook, PowerPoint, Excel and Word are required.
Knowledge of company policies and procedures highly preferred.
The anticipated base pay range for this position is $49,000 to $78,200
This position is overtime eligible.
This job posting is anticipated to close on 11/21/2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.
Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.
Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Employees are eligible for the following time off benefits:
Vacation – up to 120 hours per calendar year
Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year
Holiday pay, including Floating Holidays – up to 13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Additional information can be found through the link below.
For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.