Shire Veteran Jobs

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00048926 You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

GENERAL DESCRIPTIONThe Office Manager will administer the daily operations and activities for the Office of the Attorney Generals (OAG)Houston Office. Work involves establishing goals and objectives, developing guidelines, procedures,rules; developing schedules, priorities, and standards for achieving established goals; coordinating and evaluatingbusiness function, division, or department activities; developing and evaluating budget requests; and monitoring budgetexpenditures. The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the States law firm,the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits(https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large,dynamic state agency making a positive difference in the lives of Texans.ESSENTIAL POSITION FUNCTIONS Plans, directs, coordinates, and monitors administrative activities of the division Houston Office, including serving as the divisionsexecutive administration liaison, procurement liaison, and public information coordinatorliaison: coordinates/maintains divisions official records in compliance with the agencys Records Retention Scheduleand records management requirements; performs budget-related activitiesunder close supervision of division management, including assisting in performance of simple-to-routine budget tasks; prepares travel vouchers anddocumentation related to work-related travel; oversees inventory, office space, and telecommunication needs fordivision office; attends office manager meetings and training; prepares, submits, and enters legal billing reports inaccordance with Division legal billing monthly reporting requirements; prepares special division reports/updates,including budget reports, Protecting Texans Report, Settlement Report/Tracking, coordinates orientation for all newdivision employees; coordinates offboarding of departing employee Assists the Director of Operations/division chief/deputy chief with administrative duties, such as: maintaining calendars using Outlook;scheduling meetings and appointments; drafting letters, memos, agendas, and other communications using Microsoft Word, attending meetings, and responding to telephone calls and inquiries Performs related work as assigned Maintains relevant knowledge necessary to perform essential job functions Attends work regularly in compliance with agreed-upon work schedule Ensures security and confidentiality of sensitive and/or protected information Complies with all agency policies and procedures, including those pertaining to ethics and integrity Qualifications: MINIMUM QUALIFICATIONS Education: Graduation from high school or equivalent Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: legal assistant, office manager, executive assistant Experience: Seven years of full-time experience working in the following (or closely related) fields: legal assistant, officemanager, executive assistant, administrative assistant Knowledge of Outlook, Excel, Word software; principles and practices of public administration and management Skill in handling multiple tasks, prioritizing, and meeting deadlines Skill in effective oral and written communication, including preparing reports Skill in exercising sound judgment and effective decision making Skill in using a computer for word-processing and data entry/retrieval Ability to establish and maintain effective working relat onships with all levels of staff. Ability to manage day-to-day business functions for the division or department Ability to plan, assign, and supervise the work of others Ability to establish goals and objectives, identify and provide solutions for administrative problems Ability to develop and evaluate administrative policy and procedures Ability to receive and respond positively to constructive feedback Ability to work cooperatively with others in a professional office environment Ability to provide excellent customer service Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG workspace within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave) Ability to arrange for personal transportation for business-related travel Ability to work more than 40 hours as needed and in compliance with the FLSA Ability to lift and relocate 30 lbs. Ability to travel (including overnight travel) up to 5% TO APPLYTo apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdfTHE OAG IS AN EQUAL OPPORTUNITY EMPLOYER