This position provides a wide variety of administrative & functional
support for management committee meetings, Bank-wide projects, strategic
planning, technology roadmap & other areas as requested. Serves as staff
to the Information Technology Governance Committee, including preparing
meeting materials, tracking follow-up items & maintain logs & trackers.
Assists with project documentation & other tasks for Bank-wide projects
as assigned. Must be flexible with the ability to multi-task on
competing priorities, while maintaining attention to detail & meeting
established deadlines. Other duties supporting HQ5 Operations,
Facilities & Corporate Security initiatives & projects may be assigned.
ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES: Provides assistance for
corporate meetings? including preparing agendas, gathering, preparing &
distributing materials. Supports functional aspects of meetings. Works
as part of a team, providing support for special nonrecurring & ongoing
projects for projects managed by others. Assists preparation & drafting
of status updates & other reports for special projects as assigned.
Assists with taking minutes & tracking follow-up items for project teams
as assigned. May include coordinating multiple cross-functional tasks &
disseminating information. Proofreads copy for spelling, grammar, &
layout, making appropriate changes. Responsible for accuracy & clarity
of final copy, along with ensuring satisfactory appearance of final
materials for presentation to senior management & others. Assists with
research projects, analysis & preparation of presentations & reports as
requested. Serves as system & user administration for applications as
requested. Drafts presentations Provides back-up assistance & support
for other department functions as requested. Performs other tasks as
assigned. EDUCATION & CERTIFICATIONS: (Minimum education required to
perform the duties of this position) Bachelor?s degree or equivalent
experience required. Master?s degree in business or related field a
plus. KNOWLEDGE, SKILLS & ABILITIES: Prior administrative support &/or
project support experience highly desired. Proven self-starter with
ability to complete tasks independently. Proven ability to work
collaboratively as part of a team in a deadline driven environment.
Strong knowledge of MS Office 365 products & the proven ability to
quickly learn new software & applications. Ability to prioritize
workload & multi-task while maintaining attention to detail & seeing
tasks & projects through to their completion. Strong organizational
skills. Exceptional interpersonal skills, positive attitude, sense of
humor & team mentality. Ability to demonstrate creativity, innovation, &
sound business judgement. Excellent written & verbal communication
skills. Ability to handle sensitive information & maintain confidential
material. Project management knowledge a plus. Provides off-hour support
occasionally as needed (Monday-Friday) COMPETENCIES: Must have cyber
security awareness to protect the digital environment, the Bank, &
customers