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Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Irvine, California. This role is primarily focused on assisting with trade and marketing data processing, encompassing heavy document management and file organization, along with data entry and processing tasks.
Responsibilities:
• Handle daily data entry tasks related to contracts and trades in line with internal policies and procedures
• Coordinate and schedule various dropships as per requirements
• Manage all paperwork related to bill of landing reconciliation with outside terminals
• Communicate with counterparties regarding notices and missing information
• Process "Delivery Completion Loads" at the end of the month
• Track General Terms & Conditions (GTC’s) and identify the processing agent for future queries
• Close all transactions and movements upon completion
• Scan and organize documents for easy retrieval
• Create spot trades at specified locations after confirmation is received from the Trade & Marketing Department
• Handle all general Trade & Marketing notices, such as Product Outages, Holidays Closures, etc.
• Send any additional loads to the scheduled list as required Requirements • Minimum of 3 years of experience in an administrative role
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience in handling inbound and outbound calls
• Strong customer service skills
• Familiarity with data entry tasks
• Excellent email correspondence skills
• Proven ability to schedule appointments effectively
• High school diploma or equivalent qualification
• Excellent written and verbal communication skills
• Strong organizational skills and ability to multi-task
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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