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Administrative Assistant
Jacksonville, FL, USA
Req #26090
Friday, May 26, 2023
Who We Are:
Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States.
Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR.
Coke Florida was named as a 2023 US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.
What We Offer :
Eligible full time Coke Florida Associates can participate in our Total Rewards Program which includes:
Total Wellness Programs including health, dental and vision plans
401K program with healthy company match
Supplemental Life Insurance
Three weeks of vacation pay, and 11 company paid holidays*
Tuition reimbursement
Employee Assistance Programs (EAP)
Competitive compensation
Coke Florida is looking for an Administrative Assistant based out of our Jacksonville location. We’re currently looking for first shift, working Monday-Friday 7am-4pm.
What You Will Do:
As a Coke Florida Administrative Assistant, you will be responsible for a variety of administrative and clerical tasks and activities to support a leader, team, or site location.
Roles and Responsibilities:
Interface with various stakeholders including senior to mid-level executives, associates, vendors, and customers with a high level of professionalism
Coordinate meetings, travel arrangements and maintain multiple executive calendars
Record meeting notes and action items, provide summary of meeting(s) to executive leaders
Managing vendor invoicing and purchase order processes
Serve as backup to Associate Services Administrator with duties such as but not limited to associate onboarding, training
Create presentations, ad hoc reporting and confidential correspondence
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
Manage company data and record retentions process
Manage incoming and outgoing phone and email communications
Maintain various databases and contact lists
Prepare and submit expense reports including collection of receipts
Foster and maintain strong internal and external professional relationships
Partner with relevant departments and external partners to coordinate company sponsored events and/or projects
Professional demeanor coupled with a “can do” positive attitude
Proactive and resourceful with the ability to work independently
Exceedingly well organized with the ability to prioritize conflicting demands
Ability to interact with all levels of staff in a fast-paced, multi-site business
Ability to solve complex problems
Must be able to maintain strict confidentiality at all times
For this role, you will need:
Minimum 5 years of experience as an Administrative or Executive Assistant
Strong written and verbal communication skills required
5 + years of experience with calendar management, meeting coordination and making travel arrangements
Must be technology savvy and highly proficient with Microsoft Outlook, Word, Excel and PowerPoint
Solid business acumen and informed on current events in the business world
Strong project management, process improvement and event planning skills
Must be available to travel as needed
This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.
Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.
Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.
Other details
Job Family Administrative
Job Function Administrative
Pay Type Hourly
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