This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/6462748
Job Summary
The Mohave County Development Services Department is currently
recruiting for an Office Assistant in the Kingman, AZ location.
This is one classification in a progressive series of Office
Administration positions which focuses on a variety of administrative
support and clerical functions including front desk/reception functions
as assigned. Incumbents have previous experience in performing
specialized office tasks of the assigned department/area and need only a
short introduction to the specific procedures, forms, and processes of
the assigned position. Assignment to the Bookkeeping/Accounting
functions require experience or training in Bookkeeping or Accounting
tasks.
Essential Job Functions
Duties may include, but are not limited to, the following:
- Meets and greets the public.
- Receives phone calls and responds to questions concerning department
procedures or directs query to an individual or department as
appropriate.
- May talk with individuals to gather preliminary information or
verify information for various County programs or activities.
- As requested, review work of other staff for conformance to
regulations.
- Understands and interprets procedures and practices related to
various departmental and assigned programs.
- Assists an office superior by performing routine administrative
details including but not limited to: sorting and routing department
mail, making copies, scanning documents, filing, alphabetizing
documents and date stamping incoming documents, maintaining waiting
lists for services, maintain program specific databases and
spreadsheets.
- Contacts vendors to obtain prices and purchases various supplies and
materials.
- Maintains and establishes associated files to include entering
information and documents into filing and data systems ensuring
completeness and accuracy.
- Types forms, letters, reports and file cards from draft, or rough
copy.
- Prepares follow-up correspondence or calls to obtain additional
information or to respond to inquiries.
- Prepares standardized reports and statements.
- Processes payments in the database.
- Records attendance and documents notes at required meetings.
- Collects, compiles and submits data for use in statistical reports,
internal operating studies or policy formulation.
- Meets established deadlines and informs concerned parties of
deadlines and appointments.
- Maintains an inventory of materials on-hand and notifies the
supervisor when supplies are needed. May order supplies as required.
- Maintain a high level of confidentiality of information.
- Present and conduct themselves in a professional manner at all
times.
- Communicate in a courteous and helpful manner as well as clear and
concise manner at all times.
- Resolve complaints within scope of information and authority, and/or
refer to chain-of-command as appropriate.
SECONDARY JOB FUNCTIONS
- Performs special assignments as requested.
- Performs related work as required.
- Exercise regular and predictable attendance and punctuality in
accordance with Mohave County Personnel Policies and Procedures.