This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/6462750
Job Summary
Mohave County Development Services Department is currently recruiting
for an Office Assistant Senior in the Kingman, AZ location.
This is one classification in a progressive series of Office
Administration positions which performs intermediate to advanced level
administrative support and clerical work. Work includes concentrated
technical or specialized work assignments that cannot be learned in a
brief instruction period. This knowledge requires particular training
and/or work experience in the specific division/department assigned or
comparable agency. This classification is distinguished by the
complexity of work allotted, knowledge required and level of
responsibility.
REPORTS TO
Work is performed under general supervision and direction of a higher
level of authority. Work is reviewed through observations and evaluation
of work performance and tasks completed by the incumbent.
SUPERVISION EXERCISED
Oversees technical work and /or provides training of assigned personnel.
Essential Job Functions
Duties may include, but are not limited to, the following:
- As assigned, assigns, trains, oversees or directly supervises and
reviews the work of subordinate clerical and office employees.May
assist in interviewing and screening applicants and recommending
disciplinary actions.
- Establishes work procedures and priorities.
- Assists the public in person and/or on phone; records complaints,
takes messages and routes calls to appropriate personnel.
- Establishes and maintains standards, procedures, and techniques for
efficiency of work.
- Researches and remains up to date with state directives and statues
applicable to the assigned department /division using appropriate
resources.
- Compose letters, routine correspondence and all documents in
following up previous work, responding to inquiries, obtaining and
updating information and making notifications.
- Coordinates meetings and takes minutes.
- Establishes and maintains filing, indexing and cross-referencing
systems.
- Review incoming and outgoing computer data for accuracy,
completeness and quality.
- Scans and faxes related documents.
- Designs and creates documents, brochures and/or newsletters in the
course of business using a variety of computer software including
Excel, Microsoft Word, Power Point, etc.
- Maintains purchasing records or reports, allocates expenses and
prepares expense reports.
- As required, pays invoices, tracks budget, and prepares change
orders and payment applications.
- Receives and processes routing requisitions for department.Allocates
items to a variety of accounts according to prescribed
classifications.
- Verifies and checks work for completeness and accuracy, and resolves
errors and omissions.
- Processes departmental time sheets and paychecks, routing personnel
transactions, invoices, checks, vouchers or other records.
- Enters and/or records data in appropriate systems. Compiles and
computes data from files and other sources in preparing reports.
- Prepares submittals for review and tracks assigned projects.
- Gathers and prepares material for special reports, forms, policy
formulation and summaries at the request of superiors.
- Performs assigned research for the delegated area.
- Operates common office machines to include computer keyboards and
related peripheral equipment.
- Present and conduct themselves in a professional manner at all
times.
- Communicate in a courteous a nd helpful manner as well as clear and
concise manner at all times.
- Resolve complaints within scope of information and authority, and/or
refer to chain-of-command as appropriate.