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Abt Associates Meeting Facilitator - Consultant in Kyiv, Ukraine

Meeting Facilitator - Consultant

Scope of Work

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  1. Scope of work

The Local Health System Sustainability (LHSS) Ukraine activity works to mitigate corruption and strengthen governance of the healthcare system by developing the capacity of the Ministry of Health (MOH) and the eHealth State Enterprise. It aims to support the Government of Ukraine (GOU) to put in place the foundation for institutional arrangements and capacity to govern and ensure telemedicine is safely and sustainably offered to the population. The project further supports the rapid and rational scale up of telemedicine capacity in the context of the Russian invasion, and to help the Government of Ukraine to eventually integrate emergency telemedicine support investments into the health system.

Telemedicine services have grown rapidly in recent years because of the COVID-19 pandemic and, with the onset of Russia’s illegal invasion, have become an essential tool to maintain access to healthcare. To date, the growth of telemedicine use has been primarily private-sector-driven, regulations around telemedicine services are fragmented, and governmental roles and responsibilities remain unclear. The LHSS team will closely work with the MoH and eHealth State Enterprise and implementing partners in testing, selection, and application of telemedicine solutions to address needs of the population both in times of war and during post-conflict rehabilitation.

Specific objectives include:

  1. Strengthen telemedicine governance and policies

  2. Advance access to telemedicine health services in an inclusive, sustainable manner

To support the adequate and effective implementation of technical activities, LHSS Ukraine seeks to hire a consultant to facilitate meetings with key stakeholders. The Consultant will work closely with the LHSS Ukraine team based in Kyiv under the direct supervision of the Chief of Party.

Key Responsibilities

  • Moderate discussion at meetings with the Ministry of Health and weekly meetings of Telemedicine Technical Working Group Subgroups

  • Support development of agenda prior to meetings

  • Guide Administrative Assistant Consultant in effective note-taking during these meetings

  • Share out notes after each meeting


  • Monthly progress updates (a short report) on the task implementation and supporting documents if relevant.

  • Meeting agenda and notes from each meeting.

  • A final consultancy report after the completion of the assignment.

  1. Assumptions, Period of Performance, expected Level of Effort (LOE), reporting, minimum requirements, and travel

Assumptions: This contract is dependent on the ability of government and development partner stakeholders to engage with LHSS Ukraine, given the ongoing war with Russia, any COVID-19-related restrictions, and the ability of USAID to obtain concurrence from the MOH to work with the activity.

Reporting: The subcontractor will report to the LHSS Ukraine Chief of Party.

Location: The subcontractor will initiate the work remotely. The team will consider travel needs on an ongoing basis and update this agreement if travel is agreed upon.

Period of Performance: The subcontractor’s period of performance begins on May 23, 2022, and ends on September 30, 2022 for up to 30 days LOE.

Minimum requirements:

  • Bachelors degree, preferably in public health.

  • At least 5 years experience in meeting facilitation.

  • Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, etc).

  • Careful, precise, attentive to details.

  • Able to work to deadlines and under pressure.

  • Familiarity with the Ministry of Health a plus.