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Paylocity is an award-winning provider of cloud-based HR and payroll software solutions, offering the most complete platform for the modern workforce. The company has become one of the fastest-growing HCM software providers worldwide by offering an intuitive, easy-to-use product suite that helps businesses automate and streamline HR and payroll processes, attract and retain talent, and build a strong workplace culture.
While traditional HR and payroll providers automate basic HR processes such as payroll and benefits administration, Paylocity goes further by developing tools that HR and businesses need to compete for talent and deliver against the expectations of the modern workforce.
We give our employees what they need to succeed, including great benefits and perks! We offer medical, dental, vision, life, disability, and a 401(k) match, as well as perks that support you, your family, and your finances. And if it’s career development you desire, we provide that, too! At Paylocity, people matter most and have always been at the heart of our business.
There are jobs and then there are careers. Since 1997, Paylocity has been hiring talented people, giving them big challenges, and providing the right resources to help them succeed. Our award-winning culture ensures all employees feel truly welcome, appreciated, and free to be themselves. While other companies talk about it, we make it happen. Join Paylocity and launch your career!
Location: Lake Mary, FL
Position Overview
The Data and Project Coordinator (internally titled Facilities Project Coordinator) will be a point of contact for facilities-related issues as well as provide assistance to the facility management team as needed. Primary duties will include assisting with the day-to-day facilities operations of the Lake Mary office. In addition, this candidate will support the enterprise facilities team with data reporting, general forecasting, responding to work orders, invoice management, equipment maintenance and vendor management reporting. The successful candidate will have experience supporting, manipulating, and updating Excel based reports. Strong customer service skills and proficiency in (Excel/PowerPoint/Microsoft/Ariba (SAP)/ NetSuite (Oracle) are required for this position.
Responsibilities
The below represents the primary duties of the position, others may be assigned as needed. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tracking capital projects.
Maintain labor headcount reports.
Create and support Excel based facilities reports.
Other ad hoc analyses and report modeling upon request.
50% of the job will be facilities administration reporting.
Develop and organize invoice tracking data for multiple locations.
Willingness to learn facilities operations support tasks.
Resolve problems associated with all building services including janitorial, food service, coffee services, parking, vending, conference rooms, cubes, as well as interior and exterior furnishings, fixtures, and equipment.
Manage and coordinate work with 3rd party vendors including tracking work order completion, vendor and client follow up, and ensuring high service levels are achieved.
Assist with ensuring facilities team’s goals and objectives are met.
Collaborate with facilities team members on maintaining and updating floorplans/office moves.
Recommend continuous quality improvement practices.
Coordinate and/or assist with special events, set up, tear down, supply ordering.
Provide support for meetings and conference room reservations as needed.
Provide facility specific assistance to the project management team as needed.
Serve as a liaison between employees and the engineering staff called in to fix problems.
Stock office supply areas.
Assist with moves of furniture and equipment.
Respond to internal and external clients inquiries and concerns.
Follow up with clients to ensure customer satisfaction.
Assist with site inspections (related to fire department, buildouts, etc.)
Flexible schedule.
Other duties as assigned.
Requirements
Bachelor’s degree preferred.
2-3 Years experience developing, manipulating, and managing Excel based reoccurring reports.
1 year project management support experience that demonstrates ability to track, drive and report on the status of multiple projects simultaneously.
Accounts payable background preferred.
Must be able to lift a minimum of 40 lbs.
Strong written and oral communication skills
Proficiency with Microsoft Office programs; excel, word and outlook.
Ability to stay organized while overseeing multiple initiatives and work well in a fast-paced environment.
Strong customer service background and experience.
Team Player, collaborating with others to make awesome happen.
Self-Motivated – you like to work hard, play hard.
Adaptable – quick feet! You can shift priorities if needed.
Highly Organized – detail-oriented is your thing!
Excel applications - are no sweat when it comes to your skillset.
Paylocity is an equal-opportunity employer. Paylocity is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. At Paylocity, we believe diversity makes us better.
We embrace and encourage our employees’ differences in age, culture, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion or spiritual belief, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We actively cultivate these differences through our employee resource groups (ERGs), employee experiences, perspectives, talents, and approaches to drive innovation in the software and services we provide our customers.
We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact accessibility@paylocity.com.