At Shire, we are proud and grateful to employ military veterans and thank them for their contributions to our company and our country. See where your military experience can play a role at Shire by using our military skills translator job search tool below:
Administrative Assistant II (Temporary Aide)
Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4676053)
Apply
Administrative Assistant II (Temporary Aide)
Salary
$39,060.00 Annually
Location
Lakewood, CO
Job Type
Temporary Full Time (9 mos or less)
Job Number
TAA-80918-09.2024
Department
Department of Revenue
Division
Taxation - TPS: Contact Center
Opening Date
09/30/2024
Closing Date
10/9/2024 5:00 PM Mountain
FLSA
Determined by Position
Primary Physical Work Address
1881 Pierce St. Lakewood, CO. 80214
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Haley Thompson HR Analyst haley.thompson@state.co.us
Type of Announcement
This is a temporary position. Applications will be considered from residents and non-residents of Colorado.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video !
Helpful tips for applying:
Applying for a Job with the State of Colorado .
What Happens After You Apply. (https://youtu.be/Bevm6F3LfBM)
Description of Job
What We Do
The Service Centers serve as the “face” of the Taxation Division and our team of dedicated professionals work collaboratively within the Customer Contact Group to promote voluntary compliance with tax laws through education, assistance and customer service. These Centers are located in Lakewood, Colorado Springs, Pueblo, Fort Collins, and Grand Junction in order to provide taxpayers with face to face accessibility to help with filing, payments, information, and other resources. Our Lakewood Service Center location is seeking a courteous and friendly team player with experience working in a diverse, customer focused environment to serve as a Temporary Administrative Assistant II to join the team in the office. A typical day for this person would include performing data entry assignments such as tracking reports, completing spreadsheets, and other clerical tasks in an office setting. These daily tasks will be accomplished by maintaining tax accounts, processing documents, such as Power of Attorney, address changes and payments, as well as entering data into our software programs. If you have in-depth experience multitasking in a high-volume office setting then this is the perfect opportunity for you.
Primary Duties:
Sort and route incoming and outgoing mail.
Scan and attach documents and create work items in GenTax on Taxpayer accounts.
Review Power of Attorney forms received by mail, fax, and via the web for accuracy and completeness.
Prepare Power of Attorney documents by scanning, attaching, and entering necessary data in GenTax on the Taxpayer’s account.
Waiting room attendant and front desk coverage as needed
Process PDF’s from Fax Forward and attach in GenTax to the Taxpayer account.
Perform office inventory including general supplies, technology, and printer equipment.
Assist in the Void/Reissue process.
This position will be located in our office and you will be required to work in person.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
Temporary Aide (P1A1XX)
Temporary Aide class series description available online (https://dhr.colorado.gov/class-description-and-minimum-qualifications-for-p1a-temporary-aide)
MINIMUM QUALIFICATIONS :
Must meet one of the following or any combination of experience/education to meet the minimum (MQ) qualifications:
Two years of General Clerical work experience.
General Clerical work experience is typically performed by office clerks and/or administrative assistants this includes, but is not limited to tasks such as:
Experience providing exceptional customer service; interfacing with a variety of people from many levels within the organization and community.
Data Entry including: entering information into a program or database (appointments, contact information, customer records)
Regular, daily work responsibilities utilizing equipment and software used in offices i.e. Google Apps and Microsoft Office programs.
Regular, daily work responsibilities utilizing computer systems, scanners, printers, copiers, fax machines and other technologies
Typing professional emails, letters, reports, briefings, forms, memoranda, etc.
Reviewing and comparing data for accuracy and completeness. Gathering specified information and compiling routine reports
In order to be considered for this position, your experience must be documented on your application (part-time experience will be pro-rated).
NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Substitutions:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years
Preferred Qualifications:
The preferred candidate will possess:
One plus years working in a complex, high volume regulatory workplace
Career progression in a general clerical position
Strong analytical skills
Organized time management skills
Accuracy and attention to detail
Experience working on a team
Conditions of Employment with the Colorado Department of Revenue :
Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations .
Minimum Qualification Screening
A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.
Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
It is recommended to include the following attachments to be used as a part of the Structured Application Review and Comparative Analysis process:
Resume
Cover letter
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
The eligible list established from this posting may be used to fill additional vacancies.
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Terms of Employment:
Temporary Aides are limited Per Colorado constitution, a temporary employee may work for the State no more than nine (9) months in a 12-month period. The 12-month period is not defined as a calendar or fiscal year, but a rolling 12-month period that begins with the month of the first day of work for the temporary assignment.
For continuous or regular (including part-time) work schedules, the temporary assignment starts the actual date the temporary employee begins work and ends after nine months. For example, a temporary employee who begins working June 15th may work continuously through March 14th. Upon completion of the continuous nine (9) month assignment the temporary aide must take four (4) months off prior to returning in the same position.
Temporary employees pay state, federal and local (if applicable) taxes, Medicare tax, and contribute to the Colorado Public Employees' Retirement Association (PERA). They also receive Workers' Compensation coverage. A temporary employee does not receive health/dental/life insurance benefits and does not receive annual/holiday pay. Temporary employees are scheduled to work on an as-needed basis; there are no set hours or guarantee of hours.
Supplemental Information
Equity, Diversity, and Inclusion Compliance
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, dor_ohr@state.co.us
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.
If not applying online, submit application to:
If you are not able to submit an online application, a paper application is available at this link: PDF State Paper Application (https://careers.colorado.gov/sites/careers/files/documents/Colorado-Paper-Application-202011-enabled.pdf) (Download PDF reader). Paper applications must be received via email to dor_ohr@state.co.us by the closing date and time of the application period listed on this announcement.
Methods of Appointment:
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
Apply
Please verify your email addressVerify Email