Description
Brown and Caldwell (BC) has an exciting opportunity for a full time
Administrative Coordinator to manage the administrative duties and needs of
our Denver office. We are looking for someone who has experience and
familiarity with the day-to-day office functions and is passionate about
supporting others while making meaningful contributions to our internal
clients
When you join BC you will enjoy a unique and welcoming culture and we are
proud that many of our employees have been with us a decade or more. You will
find that we offer a non-hierarchical, collaborative, and supportive
environment, allowing you to do your best work. You will be trusted to do
the right thing by our clients and staff and given the flexibility to manage
your own schedule to achieve this. The work we do is interesting,
challenging, and wide-ranging in nature, and so is our client base.
Detailed Description:
As a member of the West Business Unit Administrative Team, you will work
closely with the WBU Administrative Manager to develop and implement
administrative procedures for the Denver office. In this position you will
manage the day-to-day business needs of the office, providing office
communications, scheduling, and coordination of outside visitors and vendors.
Provide administrative support and assistance to all staff on a variety of
office functions, including the front desk (greeting vendors, guests,
and staff).
Provide meeting coordination. Denver's central location makes the office a
hub for team meetings from groups across the entire company. Tasks include
assisting with conference room coordination, Maptician assistance,
catering assistance, production needs, and hotel reservation assistance as
need
Coordination of the day-to-day activities of an office (mail, courier,
dishwashers, coffee set-ups, kitchen needs, office supply management,
and daily staff requests).
Coordinate local office related facility needs, such as building access and
parking.
Manage office seating with the use of Maptician.
Coordinate and collaborate with BC's Facilities team on office
reconfigurations, room signage, remodel discussions, and work
arrangements, parking, building issues/concerns, furniture needs.
Collaborate with Digital Services on conference room needs, flagging
issues, and troubleshooting. This also includes collaboration on Digital
Services company initiatives and roll-out for Denver.
Maintain office copiers and liaison with Digital Services for Xerox needs and
maintenance.
Lead, coordinate, and collaborate on office events i.e., company summer
picnic, virtual coffee chats, office lunches, and other employee events
throughout the year to engage the Denver employees and enhance the
hybrid/virtual work environment.
Problem solving/troubleshooting. Informs managers of important
information, decisions, and deadlines throughout the day and anticipates
and manages related necessary organizational adjustments, preparing managers
to successfully plan and execute their daily tasks and work.
Lead and collaborate with local and national health and safety team on annual
emergency action plan, annual fire drills, employee ergonomic
assistance, and annual earthquake drill, and other health and safety
related items.
Coordinate and help facilitate monthly All Hands Meetings to inform and engage
all staff assigned to the office.
Connect with the business units, enterprise groups, and corporate groups
as necessary to bring the right collaboration to the office neighborhoods for
seating, office engagement and culture, and emergency preparations.
Learn and assist with onboarding new hires that roll up to the Denver office.
Minimum Qualifications:
Minimum 5-years of experience providing administrative functions and office
related duties.
Skilled in MS Office products including Excel, Word, PowerPoint, Outlook
and; proficiency with Internet applications.
Detail-oriented individual with strong org nizational skills and ability to
follow directions.
Empathy for others with the ability to develop and maintain client
relationships both internal and external (in person and virtually).
Collaborative, team oriented, takes initiative, and able to prioritize
workload.
Excellent written communication skills.
Ability to be resourceful in researching issues, solving problems, and
offering creative solutions.
Valid driver's license and good driving record required.
Preferred Qualifications:
Familiarity with formatting documents and working in templates a plus, but
not a requirement.
Compensation Range:
$19.60 - 26.90 per hour
Benefits and Other Compensation: We provide a comprehensive benefits
package that promotes employee health, performance, and success which
includes medical, dental, vision, short and long-term disability, life
insurance, an employee assistance program, paid time off and parental
leave, paid holidays, 401(k) retirement savings plan with employer
match, performance-based bonus eligibility, employee referral bonuses,
tuition reimbursement, pet insurance and long-term care insurance. Click
here to see our full list of benefits. This role can be a hybrid role, but
need
About Brown and Caldwell
Headquartered in Walnut Creek, California, Brown and Caldwell is a
full-service environmental engineering and construction firm with 50 offices
and 2,100 professionals across North America and the Pacific. For 75
years, we have created leading-edge environmental solutions for
municipalities, private industry, and government agencies. We strive to be
the company of choice-to our clients, who benefit from our passion for
delivering exceptional quality, and to our employees, present and
future, who share our commitment to client service, collaboration, and
innovation. Join us, and you will find a home where you can do your best