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Reference #: 123157 Job Details Job Location
Lancaster Campus HACC - Lancaster, PA
Position Type
Full Time
Salary Range
$25.71 Hourly
Description
Executive Assistant Department: Executive Supervisor: Chief Executive Officer
BASIC FUNCTION Provides a range of technical, statistical, administrative and clerical duties to enable the organization to maintain a high level of customer service and to support executive officers in a highly effective and efficient manner. Responsible for maintaining confidentiality, accurate information, and other records and correspondence necessary to support the executive officers. Assists with the development of written content and other information to support high levels of customer service, respond to public inquiries and provide information about the organization. JOB DUTIES AND RESPONSIBILITIES Coordinates the CEO's schedule, appointments, reservations and travel arrangements; answers and distributes incoming mail. Creates and modifies documents such as reports, memos and letters; including writing content, taking and transcribing minutes/notes, and preparing confidential correspondence and other documents. Composes or collects visual and written materials for meetings, speeches and presentations; including but not limited to text, graphics, and statistical data and analysis. Interacts with the organization's Board of Directors and board committee volunteers as directed; prepares and distributes meeting notifications, agendas and meeting materials; and maintains Board and committee digital information resources. Coordinates new board member orientation and maintains orientation materials. Attends Board, committee and other meetings as requested in order to record minutes and then compile, transcribe and distribute minutes of such meetings. Assists with the security, overall safeguarding and maintenance of corporate records. Assists with the organization of archival materials to allow for ease of reference by all departments and assists with a tracking system used by the executive team. Greets and assists guests; coordinates food and beverages as required for meetings. Responsible for office supply orders and ensuring timely receipt and adequate levels of inventory. Maintains office supplies inventory records. Submits purchase orders for supplies, visa cards, and other purchases as needed. Assists with tracking various expenditures and providing accurate reports as requested. May be responsible for opening the mail on a daily basis and distributing mail to appropriate staff/department. Must identify time-sensitive materials and ensure priority handling. Notifies marketing department of all donations received. Generates a cash receipts control total and log. Must maintain appropriate level of confidentiality at all times. Provides administrative support for other executives and administrative departments in the office as requested to help with critical projects, backlog or other situations as needed. Serves as a backup to the receptionist, to receive incoming phone calls, visitors, and guests according to organizational policies and procedures. Assists with the processing of outgoing mail, including bulk mailings as requested. Other duties as assigned. Performs all duties in a safe manner and adheres to all safety guidelines. Reports progress, problems and concerns to supervisor. POSITIONS SUPERVISED None Qualifications
JOB SPECIFICATIONS Bachelor's degree and 2 years of relevant experience; or a combination of education and relevant experience that enables the individual to meet expectations, standards and goals of the position. Must possess a high level of technical skills and proficiency in Microsoft Office Suite products Must possess excellent time management and organizational skills. Must be able make sound decisions and handle to multiple tasks successfully. Must possess excellent communication skills. Must present self in a professional manner. Must be able to work maturely with confidential information.
Goodwill Keystone Area is an Equal Opportunity Employer (EEO/Disabled/Veterans Employer)