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General Office Assistant 5-E7 -Michigan Electronic Filing System
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General Office Assistant 5-E7 -Michigan Electronic Filing System
Salary
$1,580.80 - $2,237.60 Biweekly
Location
Lansing, MI
Job Type
Permanent Full Time
Remote Employment
Flexible/Hybrid
Job Number
2301-25-CRD048
Department
Department of State
Opening Date
04/01/2025
Closing Date
4/10/2025 11:59 PM Eastern
Bargaining Unit
UNITED AUTO WORKERS (UAW)
Description
Benefits
Questions
Job Description
POSITION DUTIES -This position is primarily responsible for a review of documents processed by participants in the Michigan Electronic Filing program (MiEFS). The MiEFS program allows dealers, manufacturers, fleets, and titling services to process certain title and registration transactions onsite through a customized program via a third party vendor. This position provides a review of the transaction paperwork to ensure legal and Department requirements are met. This position also assists the participants through the MiEFS Help Desk answering telephone calls and tracking correction activity.
Position Description - General Office Assistant 5-E7 (https://MCSC.state.mi.us/AgencyPDFs/CRD048- PD.pdf)
APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.
MDOSJOBS
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
General Office Assistant 5 - No specific type or amount of experience is required.
General Office Assistant 6 - One year of administrative support experience.
General Office Assistant E7 - Two years of administrative support experience, including one year equivalent to the intermediate level.
Additional Requirements and Information
You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.
Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.
View the job specification at:General Office Assistant (http://www.michigan.gov/documents/GeneralOfficeAssistant_12692_7.pdf)
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.
Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
Are you related to anyone working at the Department of State (Secretary of State)?
Yes
No
02
If you answered "Yes" to question #1 please list the name of each relative. If you answered "No" to question #1, please enter "None".
03
Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".
04
GNOFAST - Do you possess at least an educational level typically acquired through the completion of high school?
Yes
No
05
GNOFAST - Please select your level of experience.
None
One year of administrative support experience.
Two years of administrative support experience, including one year equivalent to the intermediate level.
06
How many years of experience do you have answering phones and/or providing customer service?
None
Less than 1 year
1 year - 2 years
More than 3 years
07
Please describe your experience answering phones and/or providing customer service. Please document your experience in your resume. If you do not possess this experience, please enter "none".
08
How many years of experience do you have reading and interpreting vehicle records?
None
Less than 1 year
1 year to 2 years
More than 3 years
09
Describe your experience reading and interpreting vehicle records. If you do not possess this experience, please enter "none".
10
This position routinely involves interactions with dealers, lienholders or financial institutions along with other agencies in which they may become agitated at your response. Explain your experience and/or involvement with situations that demonstrate your ability to diplomatically handle conflict situations. If you do not possess this experience, please enter "none".
11
How many years of experience do you possess working with dealerships?
None
Less than 1 year
1 year to 2 years
More than 3 years
12
Please describe your experience working with dealerships. If you do not have this experience, please enter “none.”
13
How many years of experience do you possess in a job that requires strong productions skills to keep large volumes of paperwork moving through a process quickly and accurately? (If you possess, you must document in your application materials to allow for accurate screening).
None
Less than 1 year
1 year - 2 years
More than 3 years
14
Please describe your experience in position that requires strong productions skills to keep large volumes of paperwork moving through a process quickly and accurately. If you do not possess this experience, please enter “none”.
15
How many years of experience do you have working with rules, regulations and laws?
None
Less than 1 year
1 year - 2 years
More than 3 years
16
Please explain your experience working with rules, regulations and laws. If you do not possess this experience, please enter "none".
17
What Microsoft Office products do you have experience working with? Please select all that apply.
Microsoft Oulook
Microsoft Excel
Microsoft Access
Microsoft Word
None of the above
18
Please describe your experience with Microsoft Office (Microsoft Outlook, Excel, Access, and Word). If you do not possess this experience, please enter "none".
19
Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.
I have been dismissed within the last two years
I have resigned in lieu of discipline or dismissal within the last two years
I have been suspended without pay within the last two years
I have received an unsatisfactory rating in the last two years
I have received a written reprimand within the last two years
I have signed a last chance agreement with MDOS within the last two years
I certify that none of the above circumstances apply to me
20
From the following options, please select your employment status (select all that apply).
Currently employed at the Department of State (Secretary of State)
Previously employed by the Department of State (Secretary of State)
Currently employed at another State of Michigan agency
Previously employed by another State of Michigan agency
None of the above
Required Question
Employer
State of Michigan
Department
Department of State
Address
SOSEmployment@michigan.gov
P.O. Box 30775
Lansing, Michigan, 48909
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