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Robert Half Receptionist in Latham, New York

Description We are looking for an efficient Receptionist to join our team in the Real Estate Property/Facilities Management industry in LATHAM, New York. This role offers a short-term contract employment opportunity where you will be the first point of contact for our company. Your duties will include offering administrative support across the organization, welcoming guests and greeting people who visit the office. You will also be coordinating front-desk activities, including distributing correspondence and answering calls.

Responsibilities:

• Serve as the first point of contact for our company, offering excellent customer service to all visitors and staff.

• Manage front desk coverage, ensuring smooth operation of our reception area.

• Handle all incoming and outgoing mail, ensuring accurate intake and distribution.

• Answer and direct phone calls in a polite and friendly manner.

• Perform additional administrative duties as needed, such as filing, photocopying, and transcribing.

• Maintain office security by following safety procedures and controlling access via the reception desk.

• Update calendars and schedule meetings as required.

• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

• Assist colleagues with administrative tasks as needed.

• Ensure reception area is tidy and presentable, with all necessary stationery and material. Requirements • Must have a high school diploma or equivalent education

• At least one year of experience in a receptionist or customer service role

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• Ability to work independently and as part of a team

• Experience in managing a multi-line phone system

• Familiarity with office equipment such as printers, fax machines, and scanners

• Basic knowledge of real estate industry and property management is a plus

• Strong customer service orientation and problem-solving skills

• Ability to handle confidential information with discretion

• Ability to work in a fast-paced, high-pressure environment

• Willingness to learn new software and systems related to property management

• Must have a professional demeanor and appearance

• Flexibility to work various shifts including weekends.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .

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