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Position Information
Functional TitleMaintenance Contracts Adminstrator/Scheduler
Recruitment Category TypeStandard
Functional CategoryGeneral Services
GradeUO.08
FLSA StatusNon-Exempt
Requisition Number24-0316
Number of Vacancies1
Job LevelStaff
Job CodeN/A
Job Description Summary
Organization NameFacility Services
Reports toSection Manager, Facilities Maintenance
Full or Part TimeFull Time
If Part Time how many hours per week
Regular or TemporaryRegular
Position End Date (if temporary)
Work Schedule
7:30 pm- 4:30 pm
Position LocationLaurel & Hyattsville
Position Summary Information
General Summary
TheMaintenanceContracts Administrator/Schedulermanages maintenance service contracts, reviews contract invoices, and schedules preventative and corrective maintenance services related to the contracts.
Essential Functions
Prepares, reviews and administers maintenance contracts for generator services, fire alarm services, sprinkler services, crane/hoist services, truck scale services, power outage services, underground locator, high voltage electrical services, thermograph and others
Schedules preventive and corrective maintenance work per the contracts
Obtains project proposals and makes award recommendations
Evaluates written reports prepared by contractors and provides recommendations on the report’s compliance with applicable requirements
Monitors contractor performance
Observes the execution of contract requirements for timelines and completeness
Reviews, adjusts and approves contractor’s invoices
Resolves payment disputes and problems
Maintains accurate up-to-date records of payments and contractor’s correspondence
Prepares purchase requisitions and master releases
Prepares, reviews and makes changes to contracts prior to bid
Other Functions
Verifies contractor’s references prior to award of contract
Prepares change orders
Monitors budget expenditures
Prepares special reports and assists with special projects
Performs other related duties as required
Work Environment And Physical Demands
Work is performed in a business casual office environment
Required Knowledge, Skills, And Abilities
Working knowledge of contract practices, processing invoices, scheduling planned and reactive vendor maintenance
Ability to create and maintain audible contract documents
Ability to communicate well in both verbal and written form
Ability to establish and maintain effective working relationships with employees, contractors, and the general public
Proficient in Microsoft Word and Excel; proficient in MS Access
Ability to make decisions and work with minimal supervision
Minimum Education, Experience Requirements
High School diploma (or equivalent)
4+ years administrative support experience that includes managing contract requirements and compliance
Additional Requirements
Possession of a valid driver’s license, with no more than 4 points, and the ability to obtain and maintain a WSSC Water driver’s permit within 90 days of hire or transfer
Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter
Preferences
Additional experience and education is helpful.
Salary$25.02 - $42.53 per hour
Posting Detail Information
EEO Statement
AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.
Close Date07/15/2024
Open Until FilledNo
Special Instructions to Applicants
Additional Information
All applicants selected will be subject to drug screening and a background check/verification.
This is a Union position under a collective bargaining agreement represented by The Teamsters.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Yes
No
Yes
No
Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?
Yes
No
Applicant Documents
Required Documents
Optional Documents