POSITION: Office Manager.
DUTIES: Performs a variety of technical and administrative duties in
support of the Department of Human Services Department (DHS). Serves as a
support to human services director and department leadership on a variety of
tasks. Takes the lead on other activities within the essential job
functions/duties. Acquires general knowledge of the units/departments
within DHS and the various programs associated within the units. Ensures the
smooth daily operation of the office, particularly aiding the Public
Assistance unit staff when necessary. Responsible for scheduling meetings,
sending invites to attendees, assisting with agendas and meeting preparation
for the director and department leadership. Ensuring highly effective meetings
and record keeping for leadership and attendees. Responsible for calendar
management for director and department leadership, as needed. Organizes and
takes the lead on special projects. Assists with coordination of various
department, county or state programs, incentives or projects as requested
to ensure objectives and deadlines are met. Serves as contract and key
document coordinator collects, routes, tracks and ensures proper record
keeping of key documents and contracts. On-time routing of documents,
including revisions, between vendors, state agencies, department,
county attorney, county management, commissioners and recorder s office.
Ensures adequate information is provided for signers and signature deadlines
are met. Ensures the smooth daily operation of the DHS office, particularly
aiding the Public Assistance unit staff when necessary. Responsible for
scheduling meetings, sending invites to attendees, assisting with agendas
and meeting preparation for the DHS director and department leadership.
Ensuring highly effective meetings and record keeping for DHS leadership and
attendees. Responsible for calendar management for DHS director and department
leadership, as needed. Organizes and takes the lead on special projects.
Assists with coordination of various department, county or state programs,
incentives or projects as requested to ensure objectives and deadlines are
met. Serves as contract and key document coordinator: collects, routes,
tracks and ensures proper record keeping of key documents and DHS contracts.
On-time routing of documents, including revisions, between vendors,
state agencies, department, county attorney, county management,
commissioners and recorder s office. Ensures adequate information is
provided for signers and signature deadlines are met. To see full job descripti
REQUIREMENTS: High School Diploma or Equivalency (GED) certificate required.
OTHER REQUIREMENTS: Valid Colorado Driver's License at time of
appointment and throughout employment. Ability to: Learn and apply
department policies and procedures; make appropriate decisions; maintain
confidentiality; adapt to change; be a member of a team; deal with
conflict effectively; provide a high level of customer service; exhibit
patience and composure in difficult situations; take initiative and
follow-through on projects; report status of on-going projects to supervisor
on a timely basis to ensure time lines are met and staff are informed;
effectively utilize Excel, Word and CBMS; work independently and execute
judgment appropriately; communicate effectively both orally and in writing
in English; interact with the public and County employees in a positive and
informed manner and be willing to receive corrective feedback in a positive
manner. Ability and commitment to support the County leadership goals,
objectives, and organizational needs. Ability to work effectively in an
office environment. Skills required: Spreadsheet, word processing and
database management skills are required, along with the following: skill
in utilizing phone systems effectively; operating fax, copier, scanner
and printer equipment; skill in communicating effectively nd
appropriately; writing and speaking skills; organizational skills; and
strong administrative skills. Ability to learn/utilize: Computers;
calculators; digital and other copy machines; printers; scanners, and
County vehicles. Computer software includes Outlook, Word, Excel, Google
Workspace, PowerPoint, Axiom/Ytime time entry, Zoom, Microsoft
Teams, internet and intranet and others as required. Will be required to submit
PREFERRED: Preferred: Associates or Bachelor s degree in Business
Administration, OR, related field and a minimum of three years of
high-level office administration and related experience, preferably a human
services agency; OR, an equivalent combination of education and
experience, with at least two years high level experience in an office
environment with demonstrated experience in administrative work. Knowledge of
public programs and other service agencies highly desired. Preferred bilingual
in English and Spanish.
WAGE: The salary is $48,000 to $53,000 annually dependent on
experience and qualifications.
SHIFTS: This is a Full-Time, Non-Exempt position working primarily Monday
through Friday from 8:00 am until 5:00 pm. Actual days and hours to be
discussed at interview.
JOB SITE: Leadville, CO.
BENEFITS: Employer sponsored Medical and Dental Insurance Plans. 100 %
Employer Paid Vision Plan, flexible spending Account. Health Reimbursement
Account. Employer-sponsored Short-Term Disability Insurance. Supplemental
Life Insurance Plans. 401(a) and 457(b) Employer Matched Retirement
Plans, Paid Vacation, Sick Leave, Personal Days and Holidays. Employee
Assistance Program and Public Health Emergency leave as well as more.
APPLICATION INSTRUCTIONS: If you meet the minimum requirement for this
position, please click on "How to Apply" to view application
information. You must be registered with Connecting Colorado to
view the application information (registration is available at no cost to
you. To apply submit an application and resume & cover letter online.
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