This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2184961
LC State invites applications for the position of Program Assistant for
Campus Card & Events
Salary and rank based on experience and qualifications: \$46,052
Degree Required:Bachelor\'s degree from a regionally accredited
college or university
Required Qualifications:
- Experience with software technologies to manage
activities/operations.
- Ability to work independently and cooperatively on multiple projects
in a fast-paced environment.
- Ability to organize resources, establish priorities, and meet
deadlines.
- Ability to manage financial transactions, contractual documents, and
monitor budgets.
- Excellent presentation, communication, and customer service skills
are essential.
- Able to work some evenings and weekends for key events.
- Valid driver\'s license.
- Ability to move and/or lift up to 40 pounds.
Preferred Qualifications:
- Master\'s degree from a regionally accredited college or university.
- Previous experience working in higher education with support
services, finances, and organizational processes.
- Previous experience working with a CRM, campus card system, and/or
database software.
Responsibilities:
1. SUB/CSL
- Manage SUB/CSL Information Desk/campus switchboard operations;
- Schedule, train, and supervise Information Desk/switchboard student
staff;
- Monitor/purchase building equipment/supplies to maintain adequate
inventory;
- Coordinate the purchase of equipment, supplies, and services for
SUB/CSL;
- Monitor/report/address building maintenance and/or repair needs;
- Reconcile/monitor budgets and prepare financial information for
administrative review;
- Oversee financial processes/transactions at the Information Desk;
and
- Provide quality customer service and environment for SUB/CSL users.
2. Campus Card System
- Manage the campus card system (software, printer, and
equipment/supplies);
- Coordinate the process of issuing ID cards/name tags for
students/faculty/staff/guests;
- Grant access and allocate funds to cards through data
import/exports;
- Run reports to assess card usage and monitor activity/engagement;
and
- Interface with campus card system provider for scheduled software
updates/needs.
3. Events and Conferences
- Provide reservation system (25Live) support and coordinate the use
of college facilities/resources for meetings and special events;
- Assist with updating/processing documentation needed for facility
use, compliance, billing, and collections;
- Run reservation system reports as needed for event
review/utilization;
- Schedule, train, and supervise the WCC setup crew as needed by the
coordinator;
- Assist with WCC event setups as needed; and
- Provide quality customer service and environment for facility users.
4. Administrative
- Provide administrative support for SUB/CSL and Event Services
staff/operations;
- Make recommendations on processes/efficiencies and assist with
policy development;
- Hire, train, supervise, and evaluate student employees;
- Assist with strategic planning and program assessment;
- Support institutional recruitment and retention
activities/initiatives;
- Serve on campus committees with supervisor approval; and
- Complete other duties as assigned by the supervisor.
Additional duties include direct and indirect activities to support the
recruitment and retention of students.
Application Procedure:Please upload all of the following documents
or your application may not be considered for review.
- Cover Letter/Letter of Interest
- Resume/Curriculum Vitae
- Contact Information or Letters for three (3) Professional References
- Unofficial Transcripts (Official Transcripts requested upon hire)
This position is open until filled; however, applications received on or
before March 29, 2024, will receive first consideration. Posting will
remain open until a suitable pool of candidates is identified.
This position is subject to the successful completion of a criminal
background check and may also be subject to an education verification.
LC State is an EEO/AA/VETS employer.
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For more information, or to apply now, you must go to the website below.
Please DO NOT email your resume to us as we only accept applications
through our website.\
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<https://www.applicantpro.com/j/3286601-141920>