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Adecco is currently assisting a local client recruiting for an Administrative Assistant position in Liverpool, NY . This Administrative Assistant is a temp to hire opportunity, Monday-Friday 8am-5pm with starting pay rate of $16-$18/hr DOE! For instant consideration for this Administrative Assistant role, Apply Now!
Duties/Responsibilities:
Front Desk - Reception
Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs orescorts him or her to the appropriate location.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
Performs data entry administrative and clerical support tasks such as entering purchase orders intothe AS 400 and follow up with vendors.
Provides support to the Procurement Manager as requested.
Provides support to Customer Service Reps (CSRs) and types customer quotes as requested.
Performs basic filing and recordkeeping for Controller.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.Opens and sorts the incoming mail.
Data Entry
Receives data and paperwork from the Sales Department and other office staff each day.
Verifies the receipt of data and paperwork, obtaining any data that is missing.
Records and processes data and paperwork into the correct computer system(s) effectively and efficiently, supporting the 24-hour process turnaround expectations:
o Completes the billing process each day in an effective and timely manner.o Completes the order entry process each day in an effective and timely manner.o Updates and maintains customer information as required in an effective and timely manner.
Working with CSRs
Assists with inputting job card updates and creates job packets.
Retrieves information as requested from records, email, minutes, and other related documents;prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Manages documentation logs in order to track document status’ and other clerical records for thedocument control center.
Maintains and orders office supplies.
Requirements:
Ability to establish and maintain effective working relationships with supervisory personnel, co-workers, vendors, contractors and other business professionals.
Strong verbal and written communication skills.
Proven ability to successfully multi-task.
Proven ability to thrive in a fast-paced environment and meet critical deadlines.
Excellent organizational skills with a high attention to detail.
Proficient in Microsoft Office Suite and/or similar software.
Ability to maintain confidential information.
Pay Details: $16.00 to $18.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance