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Description We are offering a short term contract employment opportunity for an Administrative Assistant in the legal industry, located in Los Angeles, California. As an Administrative Assistant, you will be involved in a wide range of operational and business development activities, serving as a liaison between clients and case management centers. Your work will be primarily based on-site and will require a high level of organization and detail orientation.
Responsibilities:
• Assist in the administration of arbitration and mediation cases
• Act as the primary point of contact for both the public and internal staff for the regional office
• Coordinate with case administration teams across multiple centers, answering client inquiries regarding services, filing procedures, and case administration
• Conduct research and analysis on prospective clients, maintaining and compiling marketing or case related databases
• Coordinate appointments and other scheduling matters for executives
• Update marketing and presentation materials as needed
• Communicate with panel and advisory group members regularly
• Oversee logistics for regional training programs, meetings, and events
• Act as receptionist for the office, handling tasks such as greeting visitors, answering phones, booking hearing rooms, word processing, filing, and maintaining calendars
• Manage vendor relationships, schedule maintenance of office equipment, and liaise with building management and headquarters on facility management
• Handle billing and invoicing, maintaining and tracking invoices, and compiling month-end reports. Requirements • Minimum of 2 years of experience in a similar role as an Administrative Assistant
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint)
• Excellent customer service skills and experience
• Experience in answering inbound and making outbound calls
• Ability to manage and schedule appointments effectively
• Strong data entry skills with attention to detail
• Experience with email correspondence, maintaining detail oriented communication
• Ability to multitask and prioritize work as needed
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High school diploma or equivalent qualification required
• Ability to work independently and as part of a team.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .