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Description We are in search of an Office Assistant to be an integral part of our team in Los Angeles, California. As an Office Assistant, you will play a key role in managing and organizing the office space in our technology company. You will also be responsible for handling client inquiries and maintaining client profiles. This role presents a contract to permanent employment opportunity.
Responsibilities:
• Handle front desk reception duties, including answering calls and transferring them to the relevant staff member.
• Oversee the receipt and dispatch of office shipments.
• Organize and manage the physical office space, including arranging for building repairs and requests.
• Enter expenses and oversee client profiles in the accounting software.
• Generate invoices for consulting services and process purchase orders.
• Process company checks and track bank deposits diligently.
• Follow up on accounts that have been outstanding for a long time.
• Set up new client profiles in the accounting software.
• Respond to client queries regarding invoices and billing.
• Process inbound mail and maintain an organized and tidy office space.
• Coordinate the movement of equipment into and out of the office. Requirements • Proficiency in basic office skills including filing, scheduling, and answering phones
• Ability to operate standard office equipment such as printers, copiers, and fax machines
• Strong written and verbal communication skills for interacting with staff and clients
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Ability to multitask and prioritize tasks effectively under pressure
• High level of organization and attention to detail
• Demonstrated ability to work independently and as part of a team
• High school diploma or equivalent, with further education or certification in business administration a plus
• Minimum of one year experience in a similar role or office environment
• Ability to maintain confidentiality and handle sensitive information with discretion
• Excellent customer service skills
• Familiarity with basic accounting tasks is a plus, including invoicing and budget tracking. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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