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Description
This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work.
We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership.
Key Responsibilities:
Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, presentations, and reports for meetings and other departmental needs.
Serve as a liaison between department members and other internal teams.
Assist in the preparation and organization of departmental events and activities.
Handle confidential and sensitive information with the utmost discretion.
Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.
Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.
Requirements
Qualifications:
Minimum of 5 years of experience in an administrative support role, preferably in a global department setting.
Strong organizational skills with the ability to multitask and manage competing priorities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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