Cape Cod Life magazine is a regional lifestyle magazine representing the
beauty of Cape Cod, Martha?s Vineyard and Nantucket for 45 years. We are
currently looking to hire an Administrative and Accounting Assistant
SUMMARY OF RESPONSIBILITIES: Supports all departments of the company by
providing clerical, financial and data entry assistance. Directly
reports to the Business Manager. Schedule is expected to be in office
(located in Mashpee) 32 hours, Monday-Thursday unless mutually arranged
in advance. Must be able to climb one flight of stairs and lift 15-20 lb
boxes. Bending, standing and sitting are all normal activities in this
position. Position requires standard mobility and standard vision.
PRINCIPAL DUTIES AND REQUIRED SKILLS Financial entry and reporting in
Quick Books and Accounts Payable. Mail processing and distribution.
Daily bank deposits and statement reconciliation. Sales support
including order entry and weekly reports. Creates and maintains
agreements and amendments for customers including new leads/customers,
updated account information, tracking renewals, correct dates, and
cancellations. Processes orders in CRM database to generate concise
reporting. Manages and approves discount override permissions. Creates
and maintains paper and electronic files for all vendors to include,
contracts, payments and renewal information. Reception duties for
visiting appointments and vendors. Moderate clerical needs such as
filing and other duties as required by employees. Ensures the
appropriate appearance, maintenance and repair of the interior of the
office. Compile print order information for printers and distributors.
Manage distributor relations and account reconciliation. Support senior
management in annual reports and budget creation and reconciliation.
Prepares and submits annual postal audit. Order and re-stock supplies in
office. Maintains and inventories magazine inventory in office as well
as storage facilities. Restocks magazines from storage facility three
blocks away. Processes, packages and mails orders generated from Cape
Cod Life online shop. Perform other related duties as assigned.