Under the direction of the Accounting Manager, answer and refer incoming calls to correct person; assist with estimates; collect, sort, and distribute mail; maintain office supplies and pantry area; assist Accounting as needed; obtain COI's; collect credit card receipts; filing; maintain company vehicle log; maintain company cellphone log; record meeting minutes; sort and distribute paychecks; assist with maintaining company website. QuickBooks a must.
Answer and refer incoming calls to correct person or department and represent the Company in a pleasant and efficient manner.
- Take detailed messages and deliver in a timely fashion as appropriate.
- Screen calls as directed.
- Maintain a neat and welcoming front office.
- Purchase kitchen and office supplies.
- Maintain a clean and organized kitchen (i.e., refrigerator and pantry)
- Sort, post, distribute, and prepare all incoming/outgoing mail.
- Record and type Staff & Management Meeting Minutes and all general correspondence.
- Perform administrative work as directed to include typing and filing projects, faxing correspondence, maintaining copies of files,, updating phone lists and procedure manuals, etc.
- Assist Accounting with Billing: entering Vendor Invoices, updating project Spreadsheet Tracker
- Obtain and furnish COI's accordingly.
- Sort and distribute weekly Paychecks.
- Maintain accurate spreadsheet of employee attendance and PTO.
- Collect credit card receipts.
- Monitor and maintain company Vehicle status (registration renewal, inspections, etc.).
- Monitor company cellphone usage.
- Monitor reception email linked to website info email for inquiries and forward accordingly.
- Assist PMs and Estimators w/any administrative documents (creating/typing Estimates), reports, and project related tasks.
- Knowledge of QuickBooks a MUST!
- Construction industry knowledge preferred.
Benefits: Medical, Dental, Sick Leave, Vacation, Holidays
Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m.
Company Information: Queens leading commercial floor services contractor. We install various types of commercial flooring solutions, with a commitment to on-time, high quality performance provided by highly training, professional, reliable, and courteous staff. We are highly experienced in design and layout of flooring projects and repairs.