Administrative Assistant/Legal Advocate,
Expectations:
Maintain the highest level of confidentiality at all times
Knowledge of and interest in the issues relating to domestic violence, sexual violence, dating violence, stalking and human trafficking
Dedication and commitment to the goals of Domestic Abuse/Sexual Assault Services
Ability to work well with persons from a variety of racial, cultural and economic backgrounds with various religious beliefs, lifestyles, sexual orientations, age variance and differing abilities
Strong interpersonal skills including: ability to listen and demonstrate sensitivity, compassion and empathy, ability to handle stressful/crisis situations, ability to communicate effectively in both written and verbal form, ability to organize activities and time, ability to use sound judgment and problem-solving skills,
Ability to cope with interruptions and rearrange priorities without adverse reaction
Ability to work independently as well as cooperatively
Ability to complete projects in a thorough and timely manner
Adhere to all guidelines and policies of Domestic Abuse/Sexual Assault Services
[Ability to work irregular hours (i.e., periodic evenings, nights, weekends, and holidays).
Primary Duties and Responsibilities: duties may include, but not limited to the following:
Administrative Duties:
Process fiscal transactions including: Verification of all accounts payable, Prepare deposits, Oversight of credit card transactions
Assist the Executive Director and Board with updating of agency fiscal policies
Assist with annual audit preparation
Participate in creating the annual budget in coordination with the Executive Director
Coordinate with the Executive Director to secure and review all major bids and provide recommendations. Assist with preparing grant budgets and budget narratives for grant applications in coordination with the Executive Director to meet grant deadlines
Maintain grant spreadsheets and accounting system of grant funds
Prepare monthly, quarterly and annual financial reports and submit to grant agencies
Collect, document and enter programmatic data for statistical reports
Manage record retention and destruction
Client Service/Advocate Duties:
Respond to clients in a professional and supportive way
Assess client's needs and provide direct services to clients including crisis support/intervention, emergency food and shelter, economic advocacy, medical advocacy, case management, housing advocacy, safety planning and provide referrals for counseling and legal services
Legal advocacy including assisting clients to understand and participate in the criminal justice system, informing clients of the legal process, assisting with protection orders, assisting with victim impact statements, accompanying clients to court and throughout the criminal justice process
Advocate on behalf of clients with other professionals and/or individuals
Ensure equal access to all services provided by the program
Assist with 24 hour crisis line coverage by participating in weekly rotation of schedule for on call services for crisis line coverage
Attend conferences/trainings, staff meetings and other personal development opportunities
Outreach/Public Awareness Duties:
Maintain positive relationships with county officials, law enforcement, probation, other community service organizations, etc., within our service area
Meet with law enforcement, criminal justice entities and county officials on a regular basis to maintain coordination/collaboration and to help keep them sensitized to the needs of crime victims and encourage a concerned approach to those survivors
Maintain various databases including court information, newsletters, mailing lists, etc.
Assist with awareness and outreach activities
Provide presentations
Assist with upkeep and promotion of agency Facebook and/or other social media sites
Assist in maintaining DASAS website
Assist with preparing qu rterly newsletter
Requirements
One-year experience or 24 credit hours of higher education coursework in the field of human services. Documented knowledge and/or experience with the Criminal Justice System.
Experience in public speaking
Computer skills including knowledge of Microsoft Office programs (Word, Excel, Publisher), QuickBooks, WordPress and Social Media programs.
Must have and maintain a valid drivers license and a reliable, insured vehicle
Successful completion of criminal background check, CPS/APS background check, Sex Offender Registry and Motor Vehicle Report check.
Fluency in Spanish a plus.
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