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Working Title: Meeting Center & Sustainability Coordinator
Job Class: Office and Administrative Specialist, Senior
Agency: Education Department
Who May Apply : Open to all qualified job seekers
Date Posted : 04/26/2024
Closing Date : 05/09/2024
Bid Open Date : 04/26/2024
Bid Close Date : 05/02/2024
Hiring Agency/Seniority Unit : Education Department / MDE-Exc Res Acd-AFSCME
Division/Unit : Education-St Paul / Agency Services
Work Shift/Work Hours : Not Applicable Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Minneapolis
FLSA Status : Nonexempt
Telework Eligible : No
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Make a difference in the lives of Minnesotans.
The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
This role is the principal resource for managing the MDE Meeting Area, tasked with scheduling conference room activities and supervising daily operations within the meeting space. Additionally, this position will act as the agency's Sustainability Coordinator, spearheading the organization and coordination of the agency's sustainability initiatives. The role may also provide occasional support to the agency-wide receptionist by welcoming visitors and managing calls from the main phone line as required. Other duties will be performed as assigned.
Minimum Qualifications
Skill in:
Developing and implementing administrative and program policies, procedures and service standards in cooperation with management
Customer Service (phone, in person, public presentations) and related Human Relations to establish and maintain effective working relationships
Using computerized inventory control and/or organizational systems for tracking and filing paper and electronic records
Knowledge of:
Computer software and word processing, such as Microsoft Office Suite (including Word, Excel, Access, PowerPoint), Microsoft Publisher, Adobe Acrobat Professional, Content Management and System Web Interface, Microsoft Outlook or other email systems, etc. sufficient to provide the needed technical support and to design efficient work processes and systems
Data entry performance and data management skills sufficient to respond to requests for information and data, for interpreting data, and for detecting data inconsistencies and resolving associated problems
Typing/keyboarding skills sufficient to create, edit and revise communications, documents, reports, training materials, etc
Preferred Qualifications
Experience with document accessibility
Experience using electronic mail distribution systems
Ability to develop, evaluate and improve administrative procedures and systems
Ability to multi-task and prioritize workload through efficient time management
Ability to provide attention to detail and ensure accuracy
Effective communication and written skills
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.