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Job ID359828 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service About the Job Hiring Salary Range: $47,000-$55,000 commensurate with experience Priority Application Deadline: March 3, 2024 The Executive Assistant to the Vice Provost (Admin Associate 1) is a full-time, hourly position. The person in this position is expected to work during normal business hours, Monday through Friday. The Office of the Vice Provost for Faculty and Academic Affairs provides a hybrid work environment allowing staff members to work from home on certain days of the week except during times that require an on-campus presence. Office Management (35%) Maintain office budget records and expenditures. Write quarterly budget reports. Manage all office and program related procurement. Manage the vice provost's calendar and associate vice provost's calendar as needed. Work responsively with Facilities Management, Information Technology, internal and external vendors, and other units within the Office of the Executive Vice President and Provost. Coordinate staff meetings and VPFAA meetings, and manage the unit calendar of events and communications. Project Management and Events Coordination (35%) Manage ongoing projects and coordinate events associated with Faculty and Academic Affairs. In collaboration with Provost's Office staff, manage event logistics (venue, catering, volunteer/student/staff coordination, budget, program/materials, communications) for University-sponsored programs such as New Faculty Orientation, the annual promotion and tenure reception, faculty and department executive officer development program events, PALS year-long department executive officer training program, Academy of Distinguished Teachers workshops/conferences, the new dean's leadership program, the Unit Service Award, Women's Faculty Cabinet forums/retreats, and the Big Ten Academic Alliance Academic Leadership Program. Communications (20%) Provide primary communications expertise to the office, including correspondence, memos, web content, and constituent mailings. Prepare mass communications from VPFAA to faculty and college administrators using Salesforce Marketing Cloud. Serve as primary point of contact for the office; handle correspondence with deans, heads of academic units, and faculty as needed; handle correspondence and production of materials (brochures, handouts, flyers) and meeting records for the office. Maintain all VPFAA web content and design elements in Drupal Enterprise 8 and Drupal Lite. Records Support and Management (10%) Provide technical support for policies related to faculty affairs, to include 7.12 promotional statements systemwide and Request for Outside Commitment (ROC) forms. Work with faculty and administrators to maintain associated records. Support the Works faculty information system implementation team as needed. Maintain contact list and manage list sharing. Qualifications REQUIRED QUALIFICATIONS: BA/BS degree, or a combination of related education and work experience to equal four years, preferably in a higher education setting or related field. PREFERRED QUALIFICATIONS: Strong record of building effective relationships across differences and a commitment to advancing diversity, equity, and inclusion. Excellent written, verbal, and interpersonal skills. Strong organizational and project management skills, including the ability to manage multiple demands. Demonstrated flexibility and integrity in complex and confidential situations. Experience working collaboratively both in-person and remotely. Familiarity with advanced spreadsheet functionalities, advanced Google G Suite software knowledge. Experience building, maintaining, and updating websites using Drupal Lite or Drupal Enterprise. Knowledge of the University of Minnesota. About the Department The Office of the Executive Vice President and Provost invites applications for the position of Ex cutive Assistant to the Vice Provost for Faculty and Academic Affairs. The Office of the Vice Provost for Faculty and Academic Affairs (faculty.umn.edu) is seeking a staff member to support a wide range of office functions including scheduling support, events coordination and project management, records support, and general office management. Applicants must possess a keen attention to detail and record-keeping, have strong interpersonal skills, and be able to prioritize tasks in order to meet strict deadlines. Major areas of the Office of the Vice Provost for Faculty and Academic Affairs include: promotion and tenure, policy development and compliance, faculty development, faculty leaves and sabbaticals, New Faculty Orientation, development programs for department heads and chairs, coordination of internal and external awards, the Scholars Walk, the McKnight Program, assessment of teaching, faculty recruiting, and the Women's Faculty Cabinet. Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. To apply, please submit a cover letter, current CV or resume, and three professional references via the University of Minnesota employment website. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647. Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.