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Job ID360426 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1885 Employee ClassAFSCME Unit 6 - Clerical About the Job Position Overview This position is responsible for the overall operations management of the TRIO Upward Bound office including providing support to the Upward Bound Director. TRIO Upward Bound (UB) is a federal program designed to provide college preparation assistance and information to a diverse group of high school students from low-income and post-secondary first-generation backgrounds. This regular, full-time, grant-funded position reports to the Director of Upward Bound and is contingent upon the availability of funds and acceptability of performance. Finalist must pass criminal background and driver history checks. This position is represented by the AFSCME Union, Local 3800. The hours are typically Monday - Friday 40 hours per week, but this position requires flexible scheduling (hours arranged) and includes some evening and weekend hours. The work location is on the Minneapolis campus. The minimum starting pay for this position is $21.84/hr, with final salary offers dependent on the candidate's experience, skills, and internal equity within the department. Job Responsibilities Projects Coordination (45%) Coordination, organization, management and execution of specific program projects/initiatives: Scholarship Program: Update and maintain information; distribute scholarship and compliance requirements; solicits, collects and assesses documentation to ensures eligibility; communicates with and prepares reports for development office; manages and tracks information ; plans and executes the annual Dream Scholarship Ceremony. Summer and Academic Year Food Programs: Prepare grant application for submission; assess the snack needs of UB;; store and track the foods purchased; develop and maintain a system to record and report participation in the food programs, complete and file reimbursement reports, confirm reimbursement with the financial services office. Quality control and management of program archive system: Define archive contents and ensure that the integrity of information submission is accurate and timely; Assure federal compliance of student and program files. Manage and maintain UB database(s): Blumen software, Google suite and Microsoft office. Prepare reports as necessary: USDE Performance Report, TRIO Research & Evaluation Reports; etc.; Develop and draft reports based on information collected and maintained in the database. Publications Development: Identify program publication needs and develop/write material to meet that need using Publisher or other publications software. Produces print and online material that represents program. Program Editor: Proof read official documents to ensure accuracy of information and consistent tone and language; provide comments and edits for approval by the director. Lead the data collection and entry for the Annual Performance Report to the Department of Education each year; maintain correspondence with UB alumni; utilize national clearinghouse database; Utilize Blumen and work with Director to successfully submit report each year. Student and program data lead: Responsible for all program and student file in compliance with federal regulations. Office Manager (35%) Daily coordination of tools, resources and support for the overall operation of the program: Organize and maintain UB office, storage areas and all equipment, including computers; Assess the supply needs of the office; purchase supplies; assess the needs of IT equipment and submit requests for service to ensure adequate maintenance. Track and maintain inventory of all UB supplies and equipment. Recruit, hire, train and supervise 2-3 college student clerical workers to support the operations management of the office, including project implementation and coordination; Assess the operations management staffing needs of UB, develop job descriptions post the positions, interview and select candidates for hire; develop staff training and provide on-going supervision, including performance evaluation. Organize and maintain staff and student personnel files in compliance with regulations. Responsible for UB program email and telephone correspondence. Assist in developing content and maintain the UB web site: Define content and convey needs to ensure that the site is updated and accurate. Organize and manage the development of client mailings: Student progress reports, orientations, program status notification, etc. Develop, organize and manage a system to identify and place client mailing into files. Process financials for program and liaison to financial service office. Assistant to the Director (10%) Draft reports for the director. Assist with the quality control, processing and management of business and human resource documents: Review financial documents for director signature; develop and maintain program documents filing system. Meet with director and provide regular updates regarding status of program Initiatives: Maintain the UB projects management system and make recommendations for improvements;, including providing regular reports regarding the status of program initiatives. Other (10%) Participate in program initiatives: orientations, education workshops, etc. Serve as back-up driver and chaperone for events. Develop agenda and complete minutes of staff meetings. Other duties as assigned. Qualifications Required Qualifications High School Diploma and four years of related office experience or training/education may be substituted for some of the years of experience. Experience working with TRIO Upward Bound-like populations in an educational setting, including low-income and post-secondary first-generation high school students. Experience working with diverse populations. Ability to communicate efficiently and effectively both verbal and written. Demonstrate ability to network, maintain confidentiality, and create a welcoming and inclusive environment in an education environment with an extensive and diverse student, staff, and faculty population. Assist in the development of accessible informational materials used for a variety of needs. Work with a team of colleagues who represent a diversity of work and conflict resolutions styles. Strong intermediate database and computer skills (Microsoft Office Suite). Must have a valid driver's license with a clean driving record and the ability to drive a 15-passenger van. Preferred Qualifications Bachelor's degree in education, human services, youth development, psychology, sociology, or related field. Supervisory experience. Newsletter/print publication experience to create accessibility and understanding of the nationwide higher education equity initiative. Excellent people skills and communicate effectively with diverse student, staff, colleagues, professionals, and faculty across disciplines and prospective students from diverse communities, cultures and backgrounds with a variety of interests. Knowledge of University business procedures/policies, including... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.