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https://illinoisjoblink.illinois.gov/jobs/11852931 Office Support
Assistant - University of Illinois Extension
University of Illinois Extension, Unit 9 - Morris
WE TRANSFORM LIVES.
Everything we do is designed to improve the quality of life of the
people in the state of Illinois, across the nation, and around the
world. We discover, develop, translate, and disseminate knowledge to
address societal concerns and train the next generation of experts and
leaders in a way that empowers them to expand the boundaries of science
to higher levels of understanding and influence.
Be a part of our story. Through learning partnerships that extend
knowledge and change lives, University of Illinois Extension provides
educational programs aimed at making life better, healthier, safer, and
more profitable for individuals and their communities. Illinois
Extension has operated continuously for more than 100 years connecting
the citizens of Illinois to their land-grant university by providing
educational programming around the state. University of Illinois
Extension is based in the College of ACES and works with all colleges
and units of the University of Illinois at Urbana-Champaign.
Job Summary
The Office Support Assistant is to work under direct supervision of the
County Director to support the needs of the Extension office.
Duties & Responsibilities
General Office Duties
Serve as primary staff to open and close the unit offices.
Serve as first point of contact for the office by answering
telephone calls and assisting walk in clients
Assist in gathering, opening, and distributing mail to staff.
Assist County Director, Unit Educators, and program support staff
with clerical needs for programming as requested, such as preparing
materials,+ making copies and assisting with room reservations
Maintain all county mailing and email lists
Assist volunteer groups with clerical needs as directed by staff.
Fiscal
Report and transfer all fiscal expenditure/receipt documents as
directed to Unit Office Support Specialist:
Replenishing funds in postage meter and manage postal systems.
Solicit and handle donations including updating the database,
preparing deposits, and generating receipts.
Work with office staff on office supplies, educational supplies, and
equipment ordering for the county offices.
Additional fiscal duties as requested by the County Director and
Unit Office Support Specialist.
Misc
Other duties as assigned.
Comply with Affirmative Action/Equal Opportunity policies/guidelines
in all aspects of Extension work.
Additional Physical Demands
To perform the functions of this position, the employee will be required
to perform work both within an office and outside in the communities
that are served and must have the capability to travel from one location
to the other in a timely fashion. Employee is responsible for securing
personal transportation. A valid driver\'s license is preferred. Some
work will be required during evenings and/or weekends. When working, the
employee may be exposed to a variety of environmental factors to
include, but not limited to, hot or cold weather, exposure to noise and
allergens, and uneven ground. In performing the functions of this
position, the employee may be subjected to various mental and physical
demands as well to include, but not limited to, independently traveling
to and performing work at different locations, ability to move, transfer
and/or transport items that may occasionally weigh up to forty (40)
pounds and frequently weigh up to twenty (20) pounds, and twisting,
pushing and pulling movements. More detailed information regarding the
functions of this position (including the phy ical, mental, and
environmental requirements of the position) may be obtained from Human
Resources for the College of Agricultural, Consumer and Environmental
Sciences (ACES) by contacting hr@aces.illinois.edu.
Minimum Qualifications
High school diploma or equivalent.
Any one or combination totaling six (6) months from the categories
below:
College coursework in any curriculum as measured by the following
conversion table or its proportional equivalent:
15 semester hours equals six (6) months
Work experience performing office/clerical activities, including use of
computer systems.
Knowledge, Skills and Abilities
- Clerical and office environment experience
- Capacity to communicate both verbally and written with a wide
variety of people. Meet the public with a pleasant, composed and
cordial manner and speak clearly and concisely.
- Skill in working independently, while positively contributing as
part of a professional office team.
- Good listening skills.
- Computer experience, including Microsoft Office Suite.
Appointment Information
This is a 100% full-time Civil Service 0845 - Office Support Assistant
position, appointed on a 12-month basis. The expected start date is as
soon as possible. This is a bargained position