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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2175450

rrUniversity of Idaho

rrAdministrative Specialist III

rrLocation: Moscow, Off Campus Location - In person in Moscow, Idaho is preferred, however, remote may be considered for the right candidate.

rrDivision/College: Vice Provost for Strategic Enrollment Management

rrEmployee Category: Classified

rrPay Range: \$22.21 per hour or higher depending on education and experience

rrFTE: 1

rrFull/Part Time: Full Time

rrPosition Summary:

rThe position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

rrMinimum Qualifications:

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• High School Diploma or equivalent

{=html} <!-- --> - Three years performing administrative or office support functions - Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials - Using computer software and applications for word processing, spreadsheets, email and internet research

rrPreferred Qualifications:

rEducation:

• Bachelors degree

Experience:

• Two years experience with Slate CRM
• Independently solving problems and performing liaison activities in a work setting
• Experience interpreting, applying and explaining complex technical information to non-technical users
• Providing customer service
• Query and Report-writing experience
• Managing multiple deadlines and tasks

rrPhysical Requirements & Working Conditions:

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• None

None

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rRequired Licensures, Certifications or other

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rPosting Number: SP004317P

rrPosting Date: 03/01/2024

rrClosing Date:

rrOpen Until Filled: Yes

rrSpecial Instructions:

rThis position is posted as open until filled, however, applications submitted on or before March 17, 2024 will receive first consideration.

Position will remain open until a suitable pool of candidates is identified.

Applicants:

Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the requir d and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources - Careers \| University of Idaho (uidaho.edu)

If you would like to view a full copy of the job description, please reach out to the search coordinator at: vhutchinson@uidaho.edu

rrBackground Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

rrTo apply, please visit: jobs.uidaho.edu

rrEEO Statement

rUniversity of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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