This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2195770
rrUniversity of Idaho
rrInstitutional Program Implementation Specialist
rrLocation: Moscow
rrDivision/College: University Research
rrEmployee Category: Exempt
rrPay Range: \$70,000 annually or higher commensurate with
experience
rrFTE: 1.0
rrFull/Part Time: Full Time
rrPosition Summary:
rThe Institutional Program Implementation Specialist will lead project
management efforts and provide support to the Principal Investigators
(PI), Research Administrators (RA), and project or program teams in the
fiscal management, implementation, and execution of complex sponsored
project efforts. Post-Award responsibilities include creating
comprehensive project implementation plans, managing budgets and program
expenditures, project and task timelines and technical aspects of
strategic sponsored projects in coordination with department personnel
and PIs. This position will function as a liaison to facilitate a
thorough understanding of each project or program team\'s needs and
performance and technical goals to strengthen and enhance existing
support within the university and identify areas where additional
support is needed.
Duties may include:
- Lead, organize, and track project communications with all
stakeholders, including external funded partners, subrecipients, and
contractors
- Participate in setting meeting goals and outcomes
- Lead project management efforts by documenting scope and timelines,
track progress towards key deliverables, draft meeting
notes/records, and facilitate the flow of information to project
participants; may independently plan and complete assigned projects,
events, and programs with a defined scope
- Input sponsored program components into a project management
software program and creating a comprehensive timeline including
internal and external partner tasks
- Coordinate complex travel, meeting, and event arrangements for
project leadership and other individuals
- Coordinate office operations, delegate work, and provide input on
performance evaluations
- Coordinate personnel actions
- Coordinate the purchasing of identified goods and services
- Monitor transactions and coordinate timely adjustments to ensure
allowability of expenditures
- Develop and delivering project reports to internal and external
stakeholders
- Ad hoc reporting including budget projections and monitoring
- Coordinate award closeout activities
- Other duties as assigned
rrMinimum Qualifications:
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- Two years of experience with funding-related proposal development,
funding management or grant management
- One year of experience independently managing projects that involve
multiple stakeholders which required providing training to personnel
and stakeholders
- Serving as a liaison between internal and external entities and
individuals to coordinate activities and resolve issues
- One year leading a team or teams
- Analyzing information from a variety of sources, including
identifying problems, defining alternatives and assisting in
implementing recommendations
rrPreferred Qualifications:
rCertification:
- Project Management Professional
Experience:
- Three or more years of experience in a sponsored programs-related
support position doing work related to compliance with the
regulatory principles that govern sponsored funding, preferably at
an institution of higher education, non-profit or federal entity
- One year of experience working at a matrixed organization, such as
an institution of higher education (IHE), preferably working in or
with un versity research administration or management
- Experience managing conflict with the skills necessary to bring
parties with disparate views toward mutually beneficial outcomes
that promote long-term relationship-building
Knowledge and Skills:
- Demonstrated ability to organize work effectively, conceptualize and
prioritize objectives, and exercise independent judgment based on an
understanding of university policies and objectives
- Editing and writing business correspondence using proper grammar and
punctuation as demonstrated in application materials
- Knowledge of and experience applying accounting theory, principles,
and practices
- Knowledge of 2 CFR 200, federal and state regulations that govern
sponsored projects, and/or knowledge of University of Idaho policies
pertaining to sponsored funding
- Experience with project management software
- An open-minded and multidimensional approach to problem-solving
- Ability to evaluate internal controls and understand organizational
risk, implementing appropriate policies or procedures to ensure
compliance
- Collaborative, team-oriented leadership style and assessing where
improvements are needed, making appropriate connections, and
building synergies
- Extensive proficiency in Word, Excel, and PowerPoint