At Shire, we are proud and grateful to employ military veterans and thank them for their contributions to our company and our country. See where your military experience can play a role at Shire by using our military skills translator job search tool below:
Assistant to the Dean (Office of Research and Graduate Studies) Bookmark this Posting | Print Preview | Apply for this Job
Posting Details
Position Information
Job Title Assistant to the Dean (Office of Research and Graduate Studies)
Full Time/Part Time Full Time
FLSA Non-Exempt
General Job Description
This is a professional position responsible for performing highly technical or administrative work in an academic unit led by a dean. Responsible for coordinating special activities and planning, organizing, and performing a wide variety of administrative activities. May require supervision of one or more clerical assistants in carrying out the details of the work and may require extensive interaction with students. Operates personal computer using word processing, database, spreadsheet, and other university-specific software. Responsible for communicating with other university or state agencies and the general public. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the dean.
Essential Job Functions
Assists dean in development of departmental policies and procedures.
Interprets policies and explains procedures relating to departmental activities.
Organizes and maintains a daily schedule of appointments and coordinates meetings for the dean.
Schedules and/or attends staff meetings, assists with follow-up on specific assignments, and prepares minutes as needed.
Assists with coordinating and completing special projects.
May handle cash and cash receipts for the office in accordance with university policy.
Monitors departmental funds and maintains departmental accounting.
Supervises assigned dean’s office personnel and student assistants.
Creates electronic personnel action forms (EPAFs) for actions related to departmental employees.
Prepares correspondence and documents for submission to other university/college administrators and various state agencies.
Uses a high level of skill in the preparation of reports, special studies, and similar documents.
Compiles statistical data and prepares various studies of departmental activities.
Maintains departmental records of vacation/sick leave and prepares monthly report; approves non-exempt hours in timekeeping system.
Assists in revising college catalog and other curriculum revisions.
Oversees inventory and purchases supplies.
May act on dean’s behalf in the temporary absence of the dean.
May assist in providing information related to departmental functions.
May complete curricular information, academic maps, and articulation agreements where applicable.
Non-Essential Job Functions
May receive and/or supervise the receipt of payments from student and others for departmentally sponsored activities.
May represent the department on various university committees.
May instruct or supervise others in computer usage.
May be involved in screening and evaluation of applicants for departmental clerical positions.
May assist with registration.
May provide support for university events on occasion (Showcase Saturdays, orientation, etc.).
Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills and abilities or, using some other form of skills and abilities, be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
Knowledge of, or ability to learn, university and departmental policies, procedures, and fiscal regulations.
Knowledge of, or ability to learn, university and departmental degree requirements.
Knowledge of general office practices and procedures.
Skill in the use of standard office equipment and software.
Ability to understand and interpret policies and procedures accurately.
Ability to handle difficult and stressful situations with professional composure.
Ability to set priorities and complete assignments on time with a high attention to detail.
Ability to learn office- and university-specific software.
Ability to train and supervise others.
Ability to work independently of supervision.
Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
Ability to maintain effective interpersonal relationships.
Ability to communicate effectively in both oral and written form.
Ability to work with and maintain confidential information.
Ability to work events, evenings and weekends as necessary.
Physical Demands
Required Education
High school diploma or equivalent is required.
Required Experience and Training
Five years of related experience is required. Experience in general office practices and procedures is required. Experience in use of computer software (word processing, database, and spreadsheet applications) is required. Experience handling confidential information is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.
Preferred Qualifications
Bachelor’s degree in a related field is preferred. Supervisory experience is preferred. Experience in higher education is preferred.
Special Conditions for Eligibility
This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate
Mid Pay Rate
Salary Information Salary Grade - 15
Specific Job Requirements/Duties for this Posting
Is Background Check Required? No
Benefit and Retirement Eligibility
This position is eligible for participation in the Teacher Retirement System of Texas ( TRS ) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
Posting Number S2024-056
Candidates Eligible to Apply Open to current SFA employees only
Number of Positions Available 1
Posted Date 04/23/2024
Review Start Date
Close Date
Work Schedule
Open Until Filled Yes
Special Instructions to Applicants
Posting Quick Link https://careers.sfasu.edu/postings/11444
Contact Information
Contact Name Dr. Forrest Lane
Contact Phone (936) 468-2237
Contact Email forrest.lane@sfasu.edu
Contact Information
Supplemental Questions
Required fields are indicated with an asterisk (*).
Yes
No
Completed High School Diploma or GED
Completed some college
Completed Associates Degree
Completed Bachelor's Degree
Completed Master's Degree
Completed Doctoral Degree or ABD
If you completed a college degree, please indicate your major field of study.
(Open Ended Question)
Less than one
One to two
Three to four
Five to six
Seven to eight
Nine or more
Yes
No
(Open Ended Question)
Yes
No
(Open Ended Question)
(Open Ended Question)
(Open Ended Question)
Documents Needed To Apply
Required Documents
Resume
List of References
Optional Documents
Cover Letter
Letter of Recommendation
Transcript(s)