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| Job Title | Administrative Assistant I |
+-----------------------------------+-----------------------------------+
| FLSA Status | Salaried Non Exempt |
+-----------------------------------+-----------------------------------+
| Posted Salary Range | Commensurate with experience. |
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| Employment Status | |
+-----------------------------------+-----------------------------------+
| Department | School of Arts & Sciences |
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| Job Summary | |
| | |
| | The incumbent in this entry level |
| | class in the Administrative |
| | Assistant Services provides |
| | responsible and difficult |
| | clerical and secretarial duties |
| | of a general and specialized |
| | nature in support of the assigned |
| | department, division, or program |
| | area. Reports to the Chair, |
| | Social Sciences and Chair, Social |
| | Work |
| | |
| | |
+-----------------------------------+-----------------------------------+
| Knowledge Skills and Abilities | - Knowledge of supplies, |
| | equipment and/or services |
| | ordering and inventory |
| | control |
| | - Records maintenance skills |
| | - Skilled the use of operating |
| | basic office equipment |
| | - Organizing and coordinating |
| | skills |
| | - Reception skills |
| | - Ability to communicate |
| | effectively, both orally and |
| | in writing |
| | - Ability to maintain calendars |
| | and schedule appointments |
| | - Ability to understand and |
| | follow specific instructions |
| | and procedures |
| | - Ability to maintain |
| | confidentiality of records |
| | and information |
| | - Ability to create, compose, |
| | and edit written materials |
+-----------------------------------+-----------------------------------+
| Essential Job Functions | - Performs a wide variety of |
| | assignments which may be |
| | confidential in nature and |
| | require research to complete; |
| | operates personal computer to |
| | compose, edit, revise, |
| | tabulate and print letters, |
| | tables, reports and other |
| | materials |
| | - Greets and directs visitors, |
| | resolves routine |
| | administrative problems and |
| | answers inquiries concerning |
| | activities and operations of |
| | department/division; accepts |
| | screens and routes telephone |
| | calls; maintains log of |
| | inquiries as required |
| | - Performs a range of staff |
| | and/or operational support |
| | activities; may serve as a |
| | liaison with other |
| | departments on basic |
| | administrative and/or |
| | operational matters |
| | - Sorts, screens, and |
| | distributes incoming and |
| | outgoing mail, drafts or |
| | prepares responses to routine |
| | inquiries, and operates a |
| | variety of office equipment |
| | - Establishes, maintains, |
| | processes and updates files, |
| | records, certificates, and/or |
| | other documents |
| | - Other related duties, as |
| | assigned |
+-----------------------------------+-----------------------------------+
| Qualifications | - High school diploma or |
| | GED Completed degree(s) from |
| | an accredited institution |
| | that are above the minimum |
| | education requirement may be |
| | substituted for experience on |
| | a year for year basis |
| | - One (1) year of experience |
| | related to the duties and |
| | responsibilities specified |
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| Licensing and Certifications | |
| | |
| | N/A |
| | |
| | |
+-----------------------------------+-----------------------------------+
Physical Requirements