At Shire, we are proud and grateful to employ military veterans and thank them for their contributions to our company and our country. See where your military experience can play a role at Shire by using our military skills translator job search tool below:
Administrative Program Specialist - A (Event Coordinator)
Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4481159)
Apply
Administrative Program Specialist - A (Event Coordinator)
Salary
$2,978.00 - $5,843.00 Monthly
Location
New Orleans, LA
Job Type
Classified
Job Number
CRT-2024-193866-TJ
Department
Culture Rec & Tourism-State Museum
Opening Date
04/24/2024
Closing Date
5/15/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
LOCATION AND POSITION INFORMATION:
This position is located at theOffice of State Museum in New Orleans, LA.
This position doesnotrequire a Civil Service test.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING:
Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
Driving Results: The ability to identify important goals and work to achieve them.
Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Thinking Creatively:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.
Job Duties:
65%
Coordinates building usage for public and private functions. Schedules and conducts tours with prospective clients. Manages building rentals by outside groups and individuals for receptions, wedding ceremonies and receptions, programs, parties, festivals, etc. Coordinates with event planning companies, rental companies, caterers, etc. to ensure success of after-hours events.
Ensures events are staffed appropriately in conjunction with the Administrative Program Director I. Acts as on-site event manager/staff supervisor during after-hours events.
Works closely with museum support groups to ensure event guidelines are followed. Assists Audio Visual Production Manager when necessary. Assists event coordinator at Capitol Park if necessary.
Attends and/or conducts meetings to keep appropriate staff apprised of upcoming after hour paid events. Relays any special needs or instructions regarding alter hour paid events.
Initiates contracts for building usage and collects fees and donations related to after hour paid events. Submits all event information forms detailing events to the Administrative Program Director 1 for final approval.
Assists the Administrative Director 1 in the coordination of the group sales program for the Louisiana State Museum.
20%
10%
Performance Evaluation System, coordinates training and development classes for subordinates and ensures accurate submission of
time entries in the CA TS system. Attends meetings as advised by the Administrative Program Director 1.
5%
Performs other duties as assigned.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Troi Johnson, HR Analyst
Department of Culture, Recreation, and Tourism
1051 N. 3rd St
Baton Rouge, LA 70802
Fax: (225) 342-7928
tjohnson@crt.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree.
SUBSTITUTIONS:
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level of Work:
Entry.
Supervision Received:
General from higher-level supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
ADMINISTRATIVE FUNCTIONS
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.
1= I have no experience and/or am uncomfortable acting decisively
2= I have limited experience or require assistance to act decisively
3= I can act decisively
4= I can act decisively and help others improve their ability to act decisively
02
AD: Explain your rating by providing specific and relevant examples in the box below.
03
BST: Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal.
1= I have no experience and/or am uncomfortable building and supporting teams
2= I have limited experience or require assistance to build and support teams
3= I can build and support teams
4= I can build and support teams and help others improve their ability to build and support teams
04
BST: Explain your rating by providing specific and relevant examples in the box below.
05
DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
1= I have no experience and/or am uncomfortable displaying expertise
2= I have limited experience or require assistance to display expertise
3= I can display expertise
4= I can display expertise and help others improve their ability to display expertise
06
DE: Explain your rating by providing specific and relevant examples in the box below.
07
MPr: Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
1= I have no experience and/or am uncomfortable managing projects
2= I have limited experience or require assistance to manage projects
3= I can manage projects
4= I can manage projects and help others improve their ability to manage projects
08
MPr: Explain your rating by providing specific and relevant examples in the box below.
09
TC: Rate your ability to think creatively based on our definition: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
1= I have no experience and/or am uncomfortable thinking creatively
2= I have limited experience or require assistance to think creatively
3= I can think creatively
4= I can think creatively and help others improve their ability to think creatively
10
TC: Explain your rating by providing specific and relevant examples in the box below.
11
TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
1= I have no experience and/or am uncomfortable thinking critically
2= I have limited experience or require assistance to think critically
3= I can think critically
4= I can think critically and help others improve their ability to think critically
12
TCr: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Apply
Please verify your email addressVerify Email