Shire Veteran Jobs

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $110,000 - $115,000

Position Summary

Reporting to the Executive Director for Budget Planning and Analysis, and in collaboration with offices across the Arts and Sciences, the Assistant Director prepares the Arts and Sciences faculty salary and related budgets, as well as all financial forecasts and reporting for this budget area. The Assistant Director also provides analytics to support long-term strategic financial planning and budget modeling across the Arts and Sciences. They will be well versed in data manipulation, graphical presentations, and other sophisticated presentation skills.

Responsibilities

Budget & Reporting

• Prepare faculty salary and related budgets for the Arts and Sciences.
• Generate reports from the University's information systems, including accounting (ARC), payroll, personnel, and other sources, for the purposes of preparing budgets and reconciling actual transactions with budgets.
• Prepare financial reports, tables, and graphs to use in budget presentations, produce various financial analyses, and prepare various data reports.

Budget Management and Variance AnalysisBudget Management and Variance Analysis

• Prepare detailed narratives about specific areas of variances and describe budget assumptions, actual trends, and variances between fiscal years and budget iterations for senior Arts and Sciences administrators and central University finance offices.
• Direct the Budget Planning and Analysis teams in variance analysis processes, various financial analyses, and reconciliation processes, providing guidance on the variance comments, and consolidates the A&S General central and non-central budget analysis for incorporation into the quarterly and annual university budget updates and submission.

Multi-year Budget Planning and Analysis

• Support the Executive Director in preparing a consolidated multi-year financial plan for the Arts and Sciences, which includes all departments, institutes, and centers, and 5 distinct schools, all with their own budgets and financial plans.
• Make updates to the planning model with various long-term planning assumptions, and various detailed financial and other data, to forecast long-term budget impacts.

Financial Modeling

• Maintain complex financial planning models to forecast revenues and expenses in key budget areas.
• Prepare analyses related to various school-based areas of the Arts and Sciences budget.

Others

• Work with other members of A&S Budget and Finance to strengthen and respond to ad hoc inquiries throughout A&S using data extracted from both the University financial systems and internal databases.
• Prepare analyses of the utilization of endowment funds.
• Perform related duties as required or requested.

Minimum Qualifications

• Bachelor's Degree required; advanced degree desirable.
• 5 years of related experience in finance, financial planning, accounting, and/or budget management.

Additional Qualifications

• Expertise in best practices as applied to fiscal management.
• Expertise in project development and management, including ability to evaluate project opportunities, build stakeholder buy-in, and effectively lead, implement, and report on technical and cross-functional projects.
• Capacity to work with a high degree of independence and successfully within a deadline-driven, multi-tasking environment. Ability to handle multiple projects at high levels of complexity, and demonstrate sound judgment in managing time, prioritizing, and decision-making.
• Advanced critical thinking and analytical skills. Advanced Excel skills, including familiarity with the creation and use of complex pivot tables, lookup functions, and other features for formatting, manipulating, and analyzing data.
• Excellent oral and written communication skills. Ability to communicate clearly and accurately with department leadership. Ability to communicate effectively on a technical level with personnel in central offices and department leads.
• Strong interpersonal and emotional intelligence skills focused on establishing and maintaining productive relationships with faculty, peers, leadership, and other stakeholders. Demonstrated ability to exercise sound judgment and tact as well as maintain confidentiality when dealing with sensitive and confidential matters.
• Ability to adapt to meet the needs of departments and manage challenging situations. Ability to handle situations with respect, tact, and sensitivity.
• Candidate must be well organized and be able to manage a demanding, varied workload. Ability to manage multiple concurrent assignments, set, and meet deadlines.
• Intermediate or higher proficiency in Microsoft Office (Word & Excel) or similar software is required and an ability and willingness to learn new systems and programs.

Preferred Qualifications

• Master's degree in a related field such as higher education administration, financial or business administration preferred.