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Job Description
PLEASE NOTE: APPLICANTS MUST BE PERMANENT IN THE TITLE ADMINISTRATIVE MANAGER IN ORDER TO BE CONSIDERED.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of NYC.
The Office of Executive Administration provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency’s mission, including direct support services to the Commissioner of DEP. Services include managing all budgets, human resources management, facilities management, budget, procurement and training.
Reporting directly to the Bureau Administrator for Executive Administration, the Director of Human Resources will provide expertise and program leadership required for the development, implementation, and management of Human Resource activities in support of 12 different bureaus and offices, with over 300 employees, managing, under the purview of the Deputy CFO, along with several City Hall Offices, DEP Executive Staff and City Hall Directors. Areas of focus will include Workforce Planning, Recruitment, Performance Management, Succession Planning, Career Development, and related functions. Selected candidate will collaborate with agency OD&HR on areas of Labor Relations and Discipline, EEO&I, HR Operations, etc. Duties will include, but not be limited to:
Track and maintain headcount, employee data, and related personnel information utilizing internal HRIS.
Oversee staff in the preparation of posting notices, job analyses, new hire, and salary adjustment paperwork; actively participates in the recruitment and on-boarding process.
Develop Standard operating procedures (SOPs) to staff with a standardized set of instructions to carry out bureau/agency-specific HR procedures.
Responsible for continuous improvement and innovation as it related to improving processes, addressing performance, creating action plans and supports the career growth and development of employees.
Ensures the maintenance records of HR related transactions such as hires, promotions, transfers, terminations, discipline records, etc.
Works closely with supervisors and managers to advise, counsel, and provide coaching and resolution to address employees’ performance; provides performance management guidance to line management.
Responsible for maintaining a highly engaging culture, motivating employees, fostering an environment with high levels of teamwork, accountability, communication, and vision to bureau employees.
Develops organizational strategies by identifying and researching human resource issues; contributes information, analyses, and recommendations in support of Agency’s strategic direction.
Qualifications
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.