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Description

About Alvarez & Marsal

Alvarez & Marsal (A& M) is a global consulting firm with over 10, 000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A& M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A& M.

How you will contribute

The Executive Assistant functions as the key administrative support person in the management, coordination, and implementation of operations.

The Executive Assistant will provide general support and assistance to supporting a team of Managing and Senior Directors based in New York City related to invoicing, client engagement matters, department activities, and personnel matters. This position will be a hybrid position with two (2) days in the office.

Responsibilities:

• Help prepare monthly client invoices and administrative materials for internal practice meetings.
• Perform internal administrative tasks for client projects, such as drafting conflict checks, setting up and closing project codes.
• Submit expense reports through Concur andreconcilecorporate credit card statements.
• Coordinate and book travel plans, including airlines, hotels, and car service.
• Schedule and organize meetings, conference calls, events, and other departmental activities.
• Coordinate calendars to ensure conflicts are avoided and scheduled events are respected.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Research, prioritize, and follow up on incoming issues and concerns addressed to determine appropriate course of action.
• Provide a bridge for smooth communication between internal and external groups as well as guidance to additional support personnel.
• Assist with department activities/projects as needed and perform other work-related duties as assigned.

Qualifications:

• A Bachelors' Degree in relevant field of study (degree in business-related field a plus) is preferred but not required.
• 3 years of Executive Administrative Associate or Executive Assistant in consulting, professional services, accounting, or a law firm.
• Feels comfortable with preparing client invoices, completing expense reports, and reconciling credit card statements.
• Highly proficient with Microsoft Office Suite.

Key Skills and Competencies

• Understands the importance of strict confidentiality of internal/personnel affairs/client information.
• Ability and desire to learn and develop new skills.
• Basic knowledge of accounting and financial principles a plus.

• Excellent oral and written communication skills.
• Impeccable attention to detail and self-review and strong follow-up skills.
• Demonstrates ownership and accuracy of work product.
• Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.
• A self-starter who can multi-task and support multiple people with varied personalities.

• Ability to work independently, as well as on a team, in a fast-paced environment.
• Able to interact effectively and professionally with clients and all levels of firm personnel.
• Willingness to be coached / desire and capacity for growth / positive teaming attitude.
• Flexibility to work additional hours as required in the office and remotely.

Your journey at A& M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A& M. The possibilities are endless for high-performing and passionate professionals.

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD& D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A& M's benefits programs.

The salary range is $85, 000 - $95, 000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A& M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities

Minimum Salary: 0.00 Maximum Salary: 0.00 Salary Unit: Yearly